Manufacturing
A new product launch ties tooling, external suppliers and a fixed market date together. When a supplier runs late, you see the effect on the schedule, the budget and the risk register of the same project.
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ProjectLibre alternative: FlexiProject compared
FlexiProject is a ProjectLibre alternative that keeps the schedule and adds full project management. You get a Gantt chart, critical path and four dependency types, plus a project charter, budget and risk register.
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FlexiProject vs ProjectLibre
| Try for free | ProjectLibre | |
|---|---|---|
| Gantt chart | ||
| Multi-level task structure | ||
| All four relationship types FS / SS / FF / SF | ||
| Critical path | ||
| Schedule baseline | ||
| Kanban board | ||
| Project charter | ||
| Multi-stage approval paths | ||
| Project products | ||
| Budget with costs and revenues | ||
| Project template with schedule, budget, risks and products | ||
| Project portfolios | ||
| Strategic goals with KPIs | ||
| Project reviews with a decision archive | ||
| Resource workload | ||
| Tasks outside projects | ||
| Native mobile app | ||
| Jira integration |
ProjectLibre alternative with full project management
Keep the schedule you already use and add a project charter, budget with revenue and risk register. Book a demo of the FlexiProject ProjectLibre alternative for your project office.
Key strengths of the ProjectLibre alternative
Five things a schedule file cannot hold.
Project charter approved by the sponsor
You record the goal, scope, success measures and business case in one document at project start. Milestones, risks and budget data flow into the charter from other modules, so you do not retype them. The sponsor approves the charter, and every version stays archived with its date and author.
Risk register linked to tasks
Each risk carries a probability, an impact, an owner and a response plan. You set the risk matrix at 3×3, 5×5 or your own scale, shared across the company. A risk links to the task it threatens, and the portfolio view rolls up risks from every project in one tab.
Products with acceptance criteria
A product is what the project hands to its recipient, for example documentation or a prototype. You record an owner, a deadline and acceptance criteria for each one. Tasks that deliver it stay linked, so you track product progress separately from task progress.
Reviews with a date and a report template
You set review dates in advance. Data from the schedule, budget and risk register feeds a report in your company template. Decisions and comments from management stay in the review archive.
One template for the whole project
A single template holds the schedule, budget, typical risks and products together with document patterns. You start a new project from the template, and dates recalculate in working days from the start date. You save a finished project as another template in one click.
key strengths
ProjectLibre alternative with one shared schedule in the browser
In FlexiProject the schedule opens in the browser for the whole team. You change dates, and the team reports progress on its own tasks, also from the mobile app. The board sees the same numbers at the same moment. The change history shows the author, the date and the new value. For teams working today from a local file in the Desktop edition, FlexiProject is a ProjectLibre alternative with one shared plan.
flexible configuration
ProjectLibre alternative with one PMO standard
The project office sets charter templates, roles and approval paths once. Each department can run its own work area with the same settings, while shared documents stay identical across the company. You configure it without a developer and without an implementation consultant. A new project manager starts from a ready set of rules.
ProjectLibre alternative for industries with large schedules
Energy
Grid and generation projects go through audits even years after they close. Approved plan versions, approval decisions and the change history stay with the project, so you can reconstruct any decision years later.
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Engineering
A design contract holds the company accountable for delivered results, not for hours on a chart. Each product carries an owner, a deadline and acceptance criteria agreed up front.
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Every other industry
Pharma, construction, finance, public sector and services run projects under their own rules. Check the industry page closest to your organisation.
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Compare FlexiProject with other tools
See how FlexiProject stands against the other systems you are considering.
ProjectLibre alternative: frequently asked questions
ProjectLibre alternative
Is FlexiProject a good ProjectLibre alternative?
Yes. FlexiProject is a good ProjectLibre alternative when the schedule is only part of running a project. The Gantt chart, dependencies and critical path work the same way. Next to them you keep a project charter, a budget, a risk register and approval paths. You manage all of it in one project management platform, from the first idea to project closure.
Which edition of ProjectLibre are we comparing to FlexiProject?
Both, because ProjectLibre now has two editions. Desktop is free, open source and runs for one person, with files saved locally. The paid Cloud edition runs in the browser and covers project portfolios. FlexiProject keeps portfolios, project charters and daily team work in one system, in the project portfolio software.
Where does work outside projects go?
Requests and small tasks that do not belong to any project run in the operational tasks module. Each one gets an owner and a deadline, and recurring duties become recurring tasks. A recurring task regenerates itself, so you do not recreate it every week. That work stops circulating in e-mail and spreadsheets.
Schedule and planning
Is the schedule in FlexiProject as detailed as in ProjectLibre?
Yes. Four dependency types, fixed lags, critical path and automatic date recalculation work in both systems. In FlexiProject you nest the task structure without a level limit, and tasks carry icons that flag risks, budget and products. You run the plan in the browser, in the project scheduling tool, and the whole team sees it at once.
Do we lose the Gantt chart we know?
No. Tasks, relations, milestones and the critical path stay on the Gantt chart software the same way. You export the chart to PDF or PNG. You set task colours by your own criteria.
How do you approve a change to the plan in FlexiProject?
You submit a change to an approved plan as a request with a reason. A decision maker judges the scale of the change before deciding. The request runs through the approval workflow software, and every decision keeps its author, date and comment. You assign the decision maker by project role, so the path still works after staff changes.
Budget, plan and the team board
Can FlexiProject plan revenue next to costs?
Yes. The budget management module keeps costs and revenue in one budget, so you see project margin right away. ProjectLibre Cloud plans a budget from resource rates, without revenue. In FlexiProject you link budget lines to schedule tasks, and cash flow spreads across coming months. You approve every budget change as a new version.
What happens to an approved version of the plan?
Every approved plan version stays saved in the project plan module and does not overwrite earlier ones. A year later you compare version three with version seven and see who approved each change. Scope, schedule, resources and budget stay linked in the plan. When you move a task, workload and the budget payment date shift with it. You see deviations from the baseline on the Gantt chart.
Does the team get a kanban board?
Yes. In FlexiProject the board uses the same tasks as the schedule. A card on the board is the same task you see on the Gantt chart. ProjectLibre has no kanban view. People who never read a Gantt chart work on the same plan as the manager. Read more on the Kanban board tool page.
Portfolio, scoring and strategy
Is FlexiProject a good ProjectLibre alternative for portfolio management?
Yes. FlexiProject is a good ProjectLibre alternative for portfolio management, because the portfolio carries its own budget with a reserve and an expected NPV. You see risks from every project in one portfolio tab, and an attractiveness matrix compares business benefit against project complexity. You link the schedules of related projects in the program management tool. In a program, a date change in one project shifts dependent tasks in the others.
How do you choose which projects to start?
You score ideas in the scoring and prioritization module before they reach the portfolio. You set the criteria and weights yourself, and investment and IT projects can use separate scoring models. You send a scoring survey to several reviewers and see their ratings side by side. You repeat the score during delivery and decide whether to continue, rescope or stop the project.
Can projects link to company goals?
Yes. In the strategy management software a goal carries a baseline, a target and a current value. ProjectLibre has no strategic goal object. Goals form a tree with subgoals, and you link projects to a goal with a level of impact. The board sees goals, KPIs and linked projects on one screen.
Resources, time and the team
How do you see team workload in FlexiProject?
You see each person’s workload across every project at once, by organisation and by department. The resource planning module shows daily availability for each person, with holidays and part-time contracts. You import holidays from Outlook. Assigning a task above availability triggers a warning. You exclude a selected project from workload calculations, for example while it waits for a decision.
How does the team record time?
In FlexiProject you log hours against a task in the time tracking tool. Planned and actual time sit on one row of the task in FlexiProject, so you compare effort with the plan right away. You can also log hours from the mobile app, for example after a day at a client site.
Where does the project conversation happen?
You hold the conversation in the team communication tool, against the object it concerns. You add a comment straight to a task, a risk, a product or a budget line, and an @mention sends a notification right away. Each person sets their own e-mail alerts. Project chat stays in the archive with the project, so decisions do not get lost in inboxes.
Rollout, reporting and licensing
How do you bring one standard to the whole team?
The project office sets charter templates and approval paths once, and project managers work from the ready set. Rollout and configuration for your organisation are included in the licence, together with a test and training environment. The team finds document patterns and good practice in the knowledge base module.
What reporting is available out of the box?
The project reporting tool covers the schedule, budget, risks, products and plan changes. The report builder needs no coding, and an Excel export keeps your filters. You build dashboards from configurable widgets. Every department and role can have its own set of reports, built on data the team already entered.
How do the licensing models of the two systems differ?
FlexiProject sets no minimum number of licences. One full licence for an administrator is enough to start. People who only complete and update their assigned tasks work on a free account. ProjectLibre has a free Desktop edition for a local file and a paid Cloud edition billed per user each month. Current FlexiProject rates are on the pricing page.
See the ProjectLibre alternative on your own project
Contact us and send a schedule as an .mpp file. We will import it into FlexiProject and show a project charter, budget and risk register next to it in a demo. Invite project managers and people from the board. Check on your own project whether FlexiProject is the best ProjectLibre alternative for your company.
