FlexiProject is an advanced Monday alternative, built for the whole project lifecycle. Alongside boards and tasks you get a project charter, an approved baseline, a budget with revenues and a risk register.
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| Try for free | monday.com | |
|---|---|---|
| Gantt chart and Kanban board | ||
| Unlimited WBS depth | ||
| Working days and holiday calendar in the schedule | ||
| Critical path | ||
| Schedule baseline with deviation | ||
| Plan change request with version history | ||
| Project charter as a configurable document | ||
| Approval of schedule and budget baselines | ||
| Risk register as a built-in module | ||
| Project products as a separate plan dimension | ||
| Costs and revenues in one project budget | ||
| Budget phased by month | ||
| Budget versioning with change history | ||
| Project templates with schedule, budget and risks | ||
| Project portfolios | ||
| Project programs as a separate management level | ||
| Scoring and prioritization of project ideas | ||
| Recurring project reviews with report templates | ||
| Resource and workload management | ||
| On-premises server version |
FlexiProject is a Monday alternative with plan approval, a project budget and a risk register as ready-made modules. Book a demo and test them on your own projects.
A good Monday alternative includes a schedule with no depth limit and a budget with revenues. Add a risk register, a project charter and project products: modules a PMO uses every day.
You break the project into as many levels of phases, sub-phases and tasks as the scope needs. Task dates account for a working days calendar with holidays. You see people’s workload on the Gantt chart, so you fix the plan before a moved task threatens a deadline.
You compare planned costs and revenues with actuals, month by month. You link every budget line to the schedule task it concerns. Approved budget versions go to the archive, so after a change you can show leadership what was approved before and what changed.
You record every risk in the project with its probability, impact, owner and response plan. You link the risk to the schedule task it affects. You see the risks of every project in the portfolio tab, so leadership reviews them together.
You assemble the project charter from ready-made components, in the layout your organization already uses. You prepare separate templates for R&D, investment and marketing projects. Approved versions of the charter go to the archive, so you can always check in the system the scope a sponsor agreed to.
You list what the project has to deliver: documentation, a prototype or new infrastructure. Every product has acceptance criteria, an owner and a deadline, and you link it to schedule tasks. The sponsor sees which products are already accepted, without adding up task completion percentages.
In FlexiProject you run a project from idea to closure. An idea goes through scoring and an approval path. An approved project gets a charter, a schedule with a baseline, a budget and a risk register. You discuss progress at recurring reviews. The team works tasks on the Gantt chart and the Kanban board, and leadership sees the status of every initiative in portfolio dashboards.
You set up fields, views, dashboards, approval paths and templates yourself, with no developer. You fit the configuration to the process the organization already runs. Each division gets its own workspace with project charters and templates, while head office keeps the shared standard. That is why FlexiProject is a Monday alternative for organizations with several divisions, each working its own way.
A construction project has a fixed handover date and a budget approved by the investor. In FlexiProject you keep the plan, the budget and the risk register of every site in one system. The site office and head office see the same numbers.
Explore construction
Building grids, power plants and energy storage takes years, and regulations often set the deadlines. In FlexiProject you run multi-year schedules, approve plans through an approval path and report on the whole investment portfolio.
Explore energy
Launching a new product ties together suppliers, tooling and a fixed production start date. In FlexiProject you see the schedule, the budget and the risk register of that project side by side. The plant and the project team plan from the same data.
Explore manufacturing
You run R&D projects under high uncertainty. In FlexiProject you score ideas before they start and again during delivery. Based on that you decide whether to continue the project, change its scope or stop it.
Explore R&D organizations
FlexiProject compared with the project and work management platforms teams shortlist before choosing a PPM system.
Yes. FlexiProject is a good Monday alternative when a PMO runs the projects and leadership needs one picture of the whole portfolio. FlexiProject is project management software built around the project lifecycle. You get a project charter, plan approval, a budget with costs and revenues, a risk register and portfolios. You submit a change to an approved plan as a request, and the history records who approved it and when.
Yes. FlexiProject is a good Monday alternative for portfolio management, because you select projects for the portfolio by scoring. In a simulation you switch selected projects off and see how portfolio indicators change. The portfolio budget carries a reserve and an expected NPV, and related projects group into programs. You run all of it in strategic project management software.
Yes. Contributors work on a task list, a Gantt chart and a Kanban board software in the system. You update a task, comment on it and attach a file, and you can log progress from the mobile app too. Project managers and the PMO handle charters, scoring, budget versions and approval paths. Everyone sees their own tasks from every project on one list.
Yes. The team can keep running everyday work on boards in monday.com. You then run schedules, budgets, risks and project decisions in FlexiProject. You record a discussion about a risk, a budget line or a product against that object in the project communication module. The project chat is archived together with the project.
Yes. The schedule records a baseline, shows deviation from it and tracks the critical path. In monday.com these features need the Pro or Enterprise plan. FlexiProject also gives you all four dependency types, an unlimited WBS structure and a working days calendar behind every date. You run all of it on an interactive Gantt chart tool.
As many as the project needs. You nest phases, sub-phases, work packages and tasks with no depth limit in the project planning software. Phase progress is calculated from the tasks below it, so you see status at every level. In monday.com the structure is items and subitems, without a full WBS. In FlexiProject you run even a multi-stage investment in one schedule.
Yes. Task dates are calculated against a working days calendar with holidays. Each person’s availability includes leave and their working pattern, and you import leave from Outlook. The monday.com schedule has no working days or holiday calendar. In the project template software you pick a country calendar for a new project, which helps teams working across several countries.
Yes. You see workload directly on the schedule, against each person’s availability: full time, part time or leave. When you move a task, you immediately see who becomes overloaded. Assigning a task beyond someone’s availability triggers a warning. The resource management software also reports workload by organizational structure, so a department head sees the whole unit.
The budget is a separate project module with cost and revenue categories. Next to the plan and the costs incurred you see a forecast of the final cost, and you phase amounts by month. You approve every budget change as a new version. In monday.com you keep budget figures in number columns and formulas on a board. FlexiProject budget data feeds standard reporting software and portfolio summaries.
A risk register is part of every project. A risk carries probability, impact, an owner and a response plan, and an administrator sets the risk matrix and categories. You link a risk to the schedule task it affects. In monday.com you build a risk register from a board template. On risk, FlexiProject is a Monday alternative with a ready-made module. You collect the risks from every project in the project portfolio software.
You approve the schedule baseline and the budget in approval workflow software before they take effect. A path can have several stages, and you name the decision maker by their role in the project. You submit a later change as a justified request, and you compare the current and proposed plan side by side on the Gantt chart. When someone asks six months later why a milestone moved, the answer is in the request history.
Recurring reviews handle this. The PMO sets the date and scope, and project managers get a reminder to complete their data. The schedule, budget, risks and milestones feed the report automatically, in a company template. Leadership compares every project in the same layout. You find earlier reviews together with their decisions in the project review software.
You score every idea with a model you define yourself: criteria, weights and thresholds. Strategic fit, return, risk and resource availability can each carry a different weight. You send a scoring survey to several reviewers and see their scores side by side. You see the ranking of new ideas next to projects already running. You repeat the scoring during delivery in the same project scoring software.
Yes. In the program management software you link the schedules of member projects into one shared plan. Dependencies tie tasks from different projects, so moving one date recalculates the rest. The same project can belong to several programs. In monday.com a program is not a separate planning level. In FlexiProject you check the effect of one project’s delay in a simulation before you change any dates.
You record strategic goals in the system with a baseline, target and current value. The goal cascade runs from the organization through a division to a project and a task. Approving a new project can require naming the goal it serves. In the strategy management software leadership sees goals, KPIs and linked projects on one screen. You also see immediately which goals have no project behind them yet.
Usually in two steps. You export boards from monday.com to Excel, then import them into FlexiProject and map columns onto task attributes. Schedules kept in MS Project import directly from .mpp files, with tasks, dependencies and owners. Tasks that do not belong to any project move into the operational task software. You save a finished project as a template for the next one.
Contributors need very little: they update a task, log progress, add a file and a comment. The app has contextual help with short videos, available on the screen you are working on. Project managers and the PMO also learn charters, templates and approval paths. You keep company standards in the knowledge base software, and the team reads them without leaving the system.
No. FlexiProject has three licence levels matched to the role in the project. Project managers, the PMO and sponsors get a full licence, and active contributors who report progress get a standard licence. People who only work on their own tasks use a free licence. You set the mix yourself, so with a hundred people you do not buy a hundred full licences. Find the details on the FlexiProject pricing page.
Yes. For organizations that must keep data on their own premises, FlexiProject is a Monday alternative on your own servers, with no loss of functionality. monday.com runs only in the vendor’s cloud. You can start in the FlexiProject cloud and move to your own servers later, if requirements change. In the cloud version, data is stored in the European Economic Area. The on-premises version meets the local hosting requirement set by companies in regulated industries.
Yes. Each division or subsidiary has its own workspace with its own project charters, templates, approval paths and user list. Head office sets the shared standard in a group workspace. One project can be visible in several workspaces. You grant permissions in the workspace software, so one person can hold full rights in one workspace and read-only access in another.
Yes. In the time tracking software you log hours against project tasks and operational work. You can also log time from the mobile app. For every task you compare planned time with actual time, and the data feeds the resource utilization report. The project manager sees where the team spends more hours than the plan assumed.
Book a demo, and we will show you FlexiProject on your own projects. You will see the portfolio, idea scoring, approval paths and a budget with revenues. Invite project managers and PMO people who use these modules every day. After the meeting you will judge whether FlexiProject is a good Monday alternative for your organization.
