FlexiProject as a Smartsheet alternative: the comparison

Yes. You set all four dependency types with lead and lag, and dates of dependent tasks recalculate on their own. You see the critical path and baseline deviations, and durations count in working days. Smartsheet also has dependencies and a critical path, but a sheet keeps only one baseline. In FlexiProject you also see icons on tasks that flag risks, budget and products. Read the full description on the project schedule software page.

On the system’s Gantt chart you see tasks, dependencies, the critical path and the workload of assigned people. Smartsheet does not show workload on the schedule axis. In FlexiProject you drag a task and check the workload change before you confirm new dates. You get a warning when you assign someone with no free time. Export the finished chart from the Gantt chart tool to PDF or PNG for a report.

Yes. You run tasks on a list, on the Gantt chart or on a Kanban board in the system. All three views show the same schedule, so a change in one shows up in the others right away. Smartsheet also has a Card view. In FlexiProject the board is one view of a project. It also holds a budget, risks and products, so you switch views without leaving the project. See the Kanban board software.

Yes. The schedule and budget baseline goes through an approval path. You submit a change to an approved plan as a change request with a justification. You see the planned and requested end date and budget, with the difference. Every approved version is saved with who approved it and when. In Smartsheet, a sheet keeps one baseline, with no versions and no change request. Compare every version later in the project planning software.

You pull data straight from the schedule, budget and risk register of each project. In the report builder you assemble a report without coding and export it to Excel with filters kept. Reports also cover risks, products and plan changes. In Smartsheet you build a similar view on dashboards fed from several sheets. Save ready layouts for departments and roles in the reporting software.

You log hours against tasks in the browser or in the mobile app. For every task you compare planned time against actual time, so you quickly see where work runs long. You run costs and revenues in the project budget, next to the forecast to completion. In Smartsheet, time billing runs through the Resource Management add-on, paid on top of the base licence. Collect the whole team’s entries in the time tracking software.

In the program management software you link several project schedules into one shared plan. Dependencies tie tasks across projects, so moving one date shifts the following ones. You check the effect in a what-if mode before you approve the change. One project can belong to several programs. In Smartsheet, cross-project dependencies work in a limited way. For an initiative split into several projects, FlexiProject is a Smartsheet alternative with one shared program schedule.

You set criteria and weights and send a scoring survey to several raters. You see the weighted average and each reviewer’s answers. You can run separate models for investment and IT projects, and you can score a project again while it runs. On the attractiveness matrix you compare business benefit against complexity for every idea. In Smartsheet you build the scoring yourself from columns and formulas. Find ready criteria and surveys in the project scoring software.

You record strategic goals with a baseline, a target and a current value. Goals form a tree with subgoals, and you link projects to a goal with a level of impact. Leadership sees goals, KPIs and linked projects on one screen in the strategy management software.

You start with one project type. You import the schedule from Excel with column mapping or from a Microsoft Project file. You save the result as a template in the project template software. A template carries the schedule, budget, risks and products together, so every next project of that type starts complete. You move the remaining project types one at a time, once the team is ready.

Yes. A production division, an R&D unit or a separate company gets its own workspace. It runs its own charters, templates and approval paths, set up in the workspace software. One project can be visible in several workspaces. Smartsheet has workspaces too, but without separate approval paths and charter templates per area. Shared documents and roles in FlexiProject let the whole company work to one standard.

Yes. A review has a fixed date. The schedule, milestones and risk register feed the report in the company’s own template, so the manager only adds a comment. Past reviews stay in the archive with leadership’s decisions. In Smartsheet you build a similar cycle from automations and update forms. Set the report templates in the project review software.

In the resource management software you see the workload of people and departments across the whole organization. Each person’s availability covers their working time and leave, including leave imported from Outlook. You also check workload right on the Gantt chart while you build a plan. In Smartsheet, resource planning runs through the paid Resource Management add-on. In FlexiProject you can exclude a tentative project from the workload calculation, so it does not reserve people in advance.

Yes. You run the team’s ongoing tasks in the operational task software, in the same system as projects. In the “my tasks” view everyone sees their tasks from every project in one place. A manager sees the team’s whole workload and does not move tasks between apps. Recurring tasks regenerate once completed, so standing duties never drop off the list.

Yes. For companies that require an on-premises install, FlexiProject is a Smartsheet alternative on your own servers, with no feature limits. The cloud version stores data in the European Economic Area. Smartsheet runs only in the vendor’s cloud, and its region choice only affects where the data is stored. In FlexiProject you can sign in through Microsoft Entra ID. Both versions share the same feature set, described on the strategic project management software page.