Engineering services
Engineering firms move detailed .mpp plans over without retyping. Change requests record every shift agreed with the client.
Learn more
Microsoft Project alternative: FlexiProject compared
FlexiProject is a Microsoft Project alternative for companies that want the whole project in one web system. Next to the Gantt chart you get a charter, approvals, risks and a budget with revenue.
Trusted by
FlexiProject vs Microsoft Project
| Try for free | Microsoft Project | |
|---|---|---|
| Gantt chart with critical path | ||
| Baseline variance on the Gantt chart | ||
| Co-editing one schedule without check-out | ||
| Schedule import from .mpp files | ||
| Plan change request with justification | ||
| Project charter with versioning | ||
| Approval paths set up in the interface | ||
| Risk register with a configurable matrix | ||
| Revenues in the project budget | ||
| Budget items with actual costs | ||
| Portfolio risk tab without building a report | ||
| Goals with baseline, target and current values | ||
| Project reviews with a decision archive | ||
| Resource workload with daily availability | ||
| Time tracking on tasks | ||
| On-premises server version | ||
| Unlimited free users |
A Microsoft Project alternative after Project Online
Open a 30-day test account without a form, import a current .mpp file and add its budget, risks and charter.
FlexiProject key strengths
A good Microsoft Project alternative covers what happens around the schedule: charter, risks, budget, reviews and portfolio.
Start from a document the sponsor signed.
The charter reads dates from the schedule, costs from the budget, risks and products. It moves through an approval path, and a later change opens a new version linked to the plan.
Score risks on a matrix your PMO sets.
The administrator defines probability and impact scales and risk categories. A risk links to a task and carries a budget impact, and each portfolio has a tab with all its risks.
See cost, revenue and margin of each project.
Every budget line is either a cost or a revenue, with a monthly forecast that can follow task dates. Actual costs land on the same lines, so the margin of the project is always current.
Board reviews without a separate BI project.
A review pulls budget, deviations, milestones, progress and risks from each project. Board decisions and comments are archived with a snapshot, and the next review starts as a copy.
Compare projects by cost, revenue and savings.
Each portfolio has its own budget, extra revenue and savings. In the simulation you leave projects out and see the totals change against those figures.
key strengths
A Microsoft Project alternative in one system
The classic setup combines a desktop client, a project server, SharePoint and a reporting tool. In FlexiProject the schedule, charter, budget, risks and portfolio run in one web application. Team members work on free accounts, and the project office reads every report from the same data.
flexible configuration
User groups that carry permissions
Groups of users get global permissions and access to chosen work areas. A new employee joins a group and receives the right rights at once, without a ticket to the administrator. Departments and supervisors can also be synchronised from Microsoft Entra ID.
Industries where FlexiProject is a Microsoft Project alternative
Construction
Investments run to approved dates and budgets. When a task slips, the budget lines linked to it shift as well.
Learn more
Public institutions
Public bodies keep data on their own servers. FlexiProject installs on-premises with all modules.
Learn more
Other sectors
IT, energy and manufacturing firms also plan projects in FlexiProject. Open the page for your industry.
Learn more
Compare FlexiProject with other tools
Explore further comparisons of FlexiProject with scheduling and PPM tools.
Microsoft Project alternative: frequently asked questions
FlexiProject as a Microsoft Project alternative
Is FlexiProject a good Microsoft Project alternative?
Yes, FlexiProject is a good Microsoft Project alternative for companies that want the schedule, budget, risks and portfolio in one web system. The project management software needs no desktop client.
Can the Microsoft Project alternative replace Project Online?
Yes. Microsoft retired Project Online on 30 September 2026. FlexiProject as a Microsoft Project alternative reads .mpp files saved in Microsoft Project, and the Gantt chart tool keeps the plan.
Is the Microsoft Project alternative enough for an experienced planner?
Yes. FlexiProject as a Microsoft Project alternative has four dependency types with a fixed lag, the critical path and working-day calendars. Approved baselines are stored one after another in the project plan module.
Approvals, templates and knowledge
Who signs off plans and budgets in the Microsoft Project alternative?
In FlexiProject as a Microsoft Project alternative, the approval workflow software sends the charter, plan and budget up level by level. Paths name roles rather than people, so a new hire takes over without any reconfiguration.
What goes into a project template?
Dependencies, budget lines, typical risks and products with their document patterns travel with the schedule in the project template module.
Where does the PMO keep its standards?
Templates hold the agreed tasks, products and risks for each kind of project. A closed project can be saved as a new template from the knowledge base module.
Products, scoring and strategy
How does the Microsoft Project alternative describe deliverables?
FlexiProject as a Microsoft Project alternative records deliverables as project products. In the project products module each product has an owner and an acceptance description.
How do we choose which proposals go ahead?
You write weighted questions in the project scoring software and score each proposal with them. Separate project types get separate models, and earlier scores stay on record.
Can we link projects to company goals?
Yes. The strategy management module arranges goals into a tree, and every metric has values over time. You attach a project to a goal and state how strongly it contributes.
Can one late project move the dates of others?
Yes. The program management tool connects tasks that belong to different projects. Before you accept a shift, a preview lists the new dates project by project.
Reports, resources and time
Does the Microsoft Project alternative need a BI tool for reports?
No. FlexiProject as a Microsoft Project alternative builds queries and dashboards in the project reporting tool, without code. Results also export to Excel.
How do we see who is overloaded?
The resource management software counts each person’s free hours per day from the contract and from leave synced with Outlook. Assignments above that limit raise a warning.
How are hours recorded?
Each person enters hours on the task in the time tracking tool, at the desk or on the phone. The schedule compares them with the planned effort.
Communication, routine work and Jira
Where do project conversations happen?
Every project keeps its own chat archive. In the team communication tool you mention colleagues on tasks, risks or budget lines. They get an alert in the app or by email.
Where does work outside projects go?
Routine duties repeat on a cycle in the operational tasks module, each with an owner and watchers. They draw on the same working hours as project tasks.
Can developers keep working in Jira?
Yes. A JQL query in the Jira integration brings issues into the schedule, and each Jira assignee is matched with a FlexiProject user.
Servers, licences and trial
Can the Microsoft Project alternative run on our own servers?
Yes. Project Server Subscription Edition gets no major new features. FlexiProject as a Microsoft Project alternative installs on your server with the same modules as the cloud, one of the FlexiProject key strengths.
Can we test FlexiProject on our own?
Yes. A 30-day test account opens without a form or a sales call, and current rates are on the pricing page. Staff who only handle their own tasks need no paid licence.
Send us one of your plans
Send us one of your .mpp files, and we will show the same project with its budget and risks in FlexiProject.
