FlexiProject: a ProjectManager alternative compared

The project charter is the document a project starts from. You record the goal, scope, budget frame and success measures with a baseline and a target value. You approve the charter through approval workflow software, and you name the approver by their project role. ProjectManager.com starts a project from a task list and a Gantt chart. Every approved charter version stays in FlexiProject’s archive with its author and date.

Yes. In the risk management module you set a 3×3, 5×5 or custom matrix, and an administrator defines the risk categories. Every risk carries an owner, a response plan and a link to a specific schedule task. ProjectManager.com’s RAID log has a fixed set of types, and its risks do not appear in a portfolio view. In FlexiProject you see the risks of every project on the portfolio tab.

You build a separate template for each project type. In the project template software a template covers the schedule, the budget, a risk list and deliverables together. Template deadlines are counted in working days from the project start. You save a finished FlexiProject project as a template in one click.

A project deliverable is a separate object with an owner, a deadline and acceptance criteria. You link it to the tasks that produce it. ProjectManager.com describes scope only through tasks and their progress. You bring deliverable status, risks and plan changes together in FlexiProject’s project reporting tool.

Yes. The team works on the same tasks in the Kanban board software as on the Gantt chart and the task list. Moving a card updates the schedule right away. ProjectManager.com also has a Kanban board. You log progress and a comment from the mobile app too.

Yes. In the project budget software you plan costs and revenue together, so you see the profit on every project. You link budget lines to tasks, so moving a task moves the expense date in the cash flow. ProjectManager.com’s budget covers planned and actual costs, without revenue. In FlexiProject you approve every budget change as a new version, and you see a forecast next to actual costs.

Yes. FlexiProject is a good ProjectManager alternative for portfolio management, because you check the portfolio’s composition in a simulation. In the project portfolio software you switch selected projects off and see how the indicators change. The portfolio budget carries a reserve and an expected NPV, and a project can belong to several portfolios at once. ProjectManager.com’s portfolio adds up project costs. In FlexiProject you select portfolio projects by their score.

In the program management software you link the schedules of several projects into one shared plan. Dependencies connect tasks across different projects, so moving one date recalculates the others. You can assign one project to several programs at once. ProjectManager.com treats a program as a portfolio folder label, without recalculating dates between projects. You check the impact of a delay in a simulation before you change any date.

Yes. A strategic goal carries a baseline, a target and a current value, and subgoals form a tree under it. You link projects to a goal with a level of impact and plan their tasks in the project scheduling software. ProjectManager.com tracks KPIs on dashboards, without a goal model. Leadership sees goals, KPIs and linked projects on one screen.

In the resource planning software you see each person’s daily availability, including leave and part-time contracts. You check workload across the organization and by department, and directly on the Gantt chart. When you assign a task beyond someone’s availability, you get a warning. ProjectManager.com does not import leave from Outlook. In FlexiProject you import leave from Outlook, so availability matches the calendar.

You log hours in the time tracking software on a schedule task, including from the mobile app. Planned and actual effort sit on the same row for each task, so you see the deviation right away. You build time reports for a project, a person or a department in the report builder, without any coding.

You run system maintenance, recurring duties and everyday tasks in the operational task software. A recurring task recreates itself with a new due date once completed. In the my tasks view, everyone sees operational and project tasks on one list.

You add a comment on a task, a risk, a deliverable or a budget line. In the team communication tool you mention people with @, and a mentioned person gets a notification right away. In ProjectManager.com you comment mainly on tasks. Project chat is archived together with the project in FlexiProject, and you can follow other people’s tasks with change notifications.

Yes. For companies that keep data on premises, FlexiProject is a ProjectManager alternative in an on-premises edition, with no loss of functionality. Project data and the knowledge base software with company standards then live on your own infrastructure. ProjectManager.com runs only in the cloud, and customer data sits in data centers in the US. In the FlexiProject cloud, data is stored in the European Economic Area.

Check license rates on the FlexiProject pricing page. A single full license for an administrator is enough to start, with no minimum seat count. ProjectManager.com charges per user, and three plans differ in feature scope. In FlexiProject you get unlimited free users who complete their assigned tasks. Rollout and configuration for your organization are included in the license.