Kiplot alternative: FlexiProject compared

It does, but the vendor’s own documentation calls it read only. In FlexiProject you edit the schedule directly on the chart, in the project schedule module. A task carries sub-tasks with no limit on depth, and dependencies cover all four types, with a lead or a lag.

You submit the change as a request that shows the current plan next to the proposal, with its reason. In Kiplot the baseline covers only financial plans and OKR results, and the task schedule has none. The request passes through the approval workflow software, and the decision is recorded with an author, a date and a comment. Every approved plan version stays in the archive, so you can compare any two. That makes FlexiProject a Kiplot alternative with a full history of schedule changes.

Yes. The Kanban board software runs on the same tasks as the schedule, so a card the team moves updates the Gantt chart right away.

In FlexiProject data from the schedule, the risks and the budget flows into the project charter module automatically. You keep every approved version in the archive, and you prepare templates separately for each project category. For a PMO that approves and archives project documents, FlexiProject is a good Kiplot alternative.

You plan costs and revenue together in the project budget software, so you see the project’s profit right away. You link every line to a schedule task, and the cash flow spreads across the coming months. Next to the planned and the spent amounts, you see the forecast cost to completion. The budget carries versions, and every change passes through an approval path.

You keep the risk register in the project, and you can link each risk to a schedule task. In Kiplot the RAID register belongs to the initiative and is visible at portfolio level. In FlexiProject you see the risks of every project in the portfolio tab. They reach the review report automatically, together with the schedule and the budget, in the project review software. Management decisions stay in the review archive.

Yes. FlexiProject is a good Kiplot alternative when the portfolio needs to show delivery status. In Kiplot the portfolio data comes from initiatives and outcomes. FlexiProject reads its own data from schedule tasks, in the project portfolio software. A task that slips shows in the portfolio the same day. One project can belong to several portfolios, and a simulation shows how the numbers change once you remove a project.

In a program you link the schedules of several projects into one shared plan, and dependencies connect tasks from different projects. A date change in one project shifts dependent tasks in the others. In Kiplot the hierarchy has three fixed levels: the initiative, the outcome and the task. In FlexiProject one project can belong to several programs, and you set up a program in the program management module.

You set the criteria and the weights yourself, and you can prepare separate scoring models for investment projects and for IT projects. You send the survey to several reviewers and see the aggregated score. You repeat the scoring during delivery, so you know whether the project still meets the portfolio’s criteria. On the attractiveness matrix you compare business benefit against complexity. You set up every model in the project scoring software.

Planning starts from a single person’s availability, including holidays and part-time contracts. In Kiplot you plan capacity by team, role and skill. In FlexiProject you see workload at the level of the organization and its departments, and also on the Gantt chart. A warning about exceeded availability appears already when you assign the task, in the resource management software.

You add comments on a task, a risk, a budget line or a product, so the discussion stays with the matter it concerns. A mention of a colleague sends a notification right away. Project chat stays in the archive with the project, and each user sets their own email notifications. You have all of it next to the schedule, in the project communication software.

You log hours against a schedule task, in the time tracking software. Planned and actual time sit next to each other for every task, so you spot an overrun quickly. Kiplot’s documentation lists no mobile app. In FlexiProject you also report time and progress from your phone, in the mobile app.

You create a trial account yourself, without a form and without a call with a sales rep. You reach Kiplot only through a demo form. Implementation and configuration for your organization are included in the license price. You configure the system without a developer and without an implementation consultant. Feature descriptions sit in the knowledge base module.

You build reports without coding, in the reporting software. They cover risks, products and plan changes at the level of a single task. You assemble dashboards from configurable widgets, and you export every report to Excel with its filters kept. Departments and roles get their own sets of reports.

You find the rates on the pricing page. Kiplot publishes no public price list, and a demo form is the only way in. You bill FlexiProject in euro, dollar or zloty, with no minimum number of licenses. You also get an unlimited number of free users.