Privacy Policy

Privacy Policy

§ 1 General provisions

1.      The administrator of the personal data is FlexiProject spółka z ograniczoną odpowiedzialnością sp. k. with its registered office in Warsaw, Okrzei 1A Street with NIP number: 5272942612 and REGON number: 387620990 . FlexiProject spółka z ograniczoną odpowiedzialnością sp. k. may be contacted in writing at the address indicated in the preceding sentence or by e-mail at: kontakt@flexi-project.com

2.      Pursuant to Article 37 of RODO, the company “FlexiProject spółka z ograniczoną odpowiedzialnością sp. k.” has not appointed a Data Protection Officer.

3.      The privacy policy is an integral part of the Terms and Conditions. By using the services we offer, you entrust us with your information. This document serves only as an aid to understanding what information and data are collected and for what purpose and for what they are used. This data is very important to us, so please read this document carefully as it sets out the principles and methods of processing and protecting personal data. This document also defines the rules for the use of “Cookies”.

4.      We would like to inform you that we comply with the principles of personal data protection and all legal regulations provided by the Personal Data Protection Act and the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 on the protection of natural persons in relation to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC.

5.      At the request of the person whose personal data is being processed, we provide comprehensive information on how we use his or her personal data. We always make a clear effort to inform you about the data we collect, how we use it, what purposes it is intended to serve and to whom we transfer it, what protection we provide for this data when it is transferred to other entities, and provide information on institutions to contact in case of doubt.

§ 2 Privacy rules

1.      We respect your privacy. We want to guarantee your convenience in using our services.

2.      We value the trust you place in us by entrusting us with your personal information to perform our services. We always use your personal information fairly and in such a way as not to disappoint your trust, only to the extent necessary to perform the services.

3.      As a User, you have the right to be fully and clearly informed about how we use your personal data and for what purposes it is necessary. We always clearly inform you about the data we collect, how and to whom we share it, and provide information about who to contact if you have concerns.

4.      If you have any doubts about our use of your personal information, we will immediately take steps to clarify and resolve such doubts. We will answer all related questions in a comprehensive manner.

5.      We will take all reasonable measures to protect your data from improper and uncontrolled use.

6.      In each case, the purpose, basis and scope and recipients of the personal data processed by the Administrator shall result from the activities undertaken by the respective Service Recipient on the Website.

7.      The Administrator may process personal data on the Website for the following purposes, on the following grounds and to the following extent:

Purpose of processing Legal basis Processing period
Establishing a business relationship, including answering questions in connection with contacting customers and enabling contact via email, contact form or telephone contact Article 6(1)(f)
To perform the contract concluded with the Administrator and use the services offered on our Website Article 6(1)(b) of the RODO The period of data processing for this purpose refers to the duration of the contract.

 
Implementation of the newsletter service – subscribing is voluntary and you can unsubscribe at any time Article 6(1)(a) of the RODO The period of data processing for this purpose applies to the duration of the contract, and in the case of data processed on the basis of consent, until it is withdrawn
Establish or execute cooperative relationships with the contractor/customer Article 6(1)(f) RODO
Keeping statistics and analyzing traffic on the Website Article 6(1)(f) RODO Personal data will be processed until the termination of the use of the specified service/functionality or until you express an effective objection to the processing of the data, except that no longer than until the last day of the calendar year following the expiration of 3 years from the date of acquisition of the data by the Administrator.
Display of the Administrator’s websites Article 6(1)(f) RODO The period of processing of personal data for this purpose is different and depends on the cookie or other similar technology
  1. Article 6(1)(a)
    the data subject has consented to the processing of his/her personal data for one or more specified purposes
  2. Article 6(1)(b)
    processing is necessary for the performance of a contract to which the data subject is a party, or to take action at the request of the data subject prior to entering into a contract
  3. Article 6(1)(f)
    processing is necessary for the purposes of legitimate interests pursued by the controller or by a third party

8.      Your personal data related to the conclusion and execution of the contract will be processed for the period of its execution, as well as for a period no longer than provided by law, including the provisions of the Civil Code and the Accounting Act, i.e. no longer than 10 years, counting from the end of the calendar year in which the last contract was executed.

9.      Your personal data processed for the purpose of entering into and performing future contracts will be processed until you object.

10.   You are entitled to: access your personal data and receive a copy of the personal data being processed, rectify your inaccurate data; request deletion of your data (right to be forgotten) in the circumstances provided for in Article 17 of the RODO; request restriction of data processing in the cases indicated in Article 18 of the RODO, object to data processing in the cases indicated in Article 21 of the RODO, portability of data provided, processed by automated means.

11.   If you believe that your personal data is being processed illegally, you can file a complaint with the supervisory authority (Office for Personal Data Protection, 2 Stawki Street, Warsaw). If you need additional information related to data protection or wish to exercise your rights, please contact us by mail at the mailing address.

12.   We comply with all applicable data protection laws and regulations and will cooperate with data protection authorities and authorized law enforcement agencies. In the absence of data protection regulations, we will comply with generally accepted data protection principles, rules of social intercourse as well as established customs.

13.   If you have any questions, you are welcome to contact us using the page from which you were redirected to this Privacy Policy. Your request for contact will be promptly forwarded to the appropriate appointed person.

14.   To make it easier for us to answer or respond to the information provided, please provide your name.

§ 3 Scope and purpose of personal data collection

1.      We process the necessary personal data to provide services and for accounting purposes and only such.

2.      We collect, process and store the following user data:

  1.  name,
  2.  electronic mail (e-mail) address,
  3.  telephone number (mobile, landline),
  4.  other personal data voluntarily provided to us.

3.      Provision of the above data by you is completely voluntary, but also necessary for the full implementation of services.

4.      Access to your data may have entities that provide services necessary for the operation of the service, i.e.:

  1. Hosting companies, providing hosting or related services to the Administrator
  2. Companies through which the Newsletter service is provided
  3. IT service and support companies performing maintenance or responsible for maintaining IT infrastructure

§ 4 Cookie Files

1.      We use cookies or similar technologies (hereinafter collectively referred to as “cookies”) by which we mean computer data, in particular text files, intended for the use of the website and stored in the end devices of Users browsing the sites. Information collected using cookies allows customization of services and content to individual needs and preferences of users, as well as used to develop general statistics on the use of the sites by users. The data collected using cookies is collected for the sole purpose of performing certain functions for the benefit of Users and is encrypted in a way that prevents unauthorized access.

2.      We use cookies on our site:

  1.  Internal cookies – files placed and read from the User’s Device by the Service’s data communications system
  2.  External Cookies – files placed and read from the User’s Device by the ICT systems of External Services. The scripts of External Services that can place Cookies on User Devices have been knowingly placed on the Site through scripts and services made available and installed on the Site
  3.  Session cookies – files placed and read from the User Device by the Service during a single session of a given Device. When the session ends, the files are deleted from the User Device.
  4.  Persistent Cookies – files placed and read from the User Device by the Website until they are manually deleted. The files are not deleted automatically after the end of the Device session unless the configuration of the User Device is set to delete cookies after the end of the Device session.

3.    As part of our website, the following types of cookies are used due to their necessity for the services:

  1.  necessary cookies to enable the use of services available on the website, in particular authentication cookies used for services that require authentication;
  2.  security cookies, in particular used to detect authentication abuse;
  3.  performance cookies, which allow you to collect information about how you use the websites;
  4.  functional cookies that allow “remembering” the user’s selected settings and personalizing the user interface;
  5.  advertising cookies, enabling us to provide users with advertising content tailored to their interests.

4.    Web browsing software (web browser) usually allows cookies to be stored on the end device by default. The user browsing the website may independently and at any time change the settings for cookies, specifying the conditions for storing and accessing cookies on his/her device. The customer may change the settings referred to in the preceding sentence using the settings of his/her web browser. These settings can be changed, in particular, in such a way as to block the automatic handling of cookies in the settings of the Internet browser, or to inform about the placement of cookies on the User’s device each time. Detailed information about the possibility and methods of handling cookies is available in the settings of your software (web browser).

5.    By using the website, without changing the cookie settings, you consent to the storage of cookies. The customer can always withdraw consent by changing the cookie settings.Information on how to configure cookie settings in sample web browsers Users can find here:

§ 5 Social Media Plugins

1.    Plug-ins so-called social networking plug-ins, may be on our site:

  1. Facebook is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA Facebook. To view Facebook plugins go to: https://developers.facebook.com/docs/plugins
  2. Twitter is operated by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. To view Twitter plugins go to: https://dev.twitter.com/web/tweet-button
  3. LinkedIn, is operated by LinkedIn Ireland Unlimited Company, Gardner House, 2 Wilton Place, Dublin 2 Ireland.
  4. Google operated by Google Ireland Ltd,: 4 Barrow St, D04 E5W5, Dublin, Ireland (Google Building Gordon House).

2.    The plug-in only provides its provider with information about which of our websites you have accessed and at what time. If you are logged into your account located, for example, on Facebook or Twitter, while viewing or staying on our site, the provider is able to combine your interests, information preferences, and other data, acquired, for example, by clicking the Like button or leaving a comment, or entering your profile name in searches. Such information will also be transmitted by the browser directly to the provider.

3.    In order to avoid having your visit to your selected user account recorded by the Plug-in on our website, you must log out of your account before browsing our website.

§ 6 Rights and obligations

1.    We have the right and, in cases provided for by law, the statutory obligation to disclose some or all information about your personal data to public authorities or third parties who make such a request for information under the applicable provisions of Polish law.

2.    The user has the right to:

  1. access to personal data
    The user has the right to obtain access to his/her personal data, exercised upon request submitted to the Administrator
  2. rectification of personal data
    The User has the right to request from the Administrator the immediate rectification of personal data that is incorrect or / and completion of incomplete personal data, implemented upon request submitted to the Administrator
  3. deletion of personal data
    The User has the right to demand from the Administrator immediate deletion of his/her personal data, realized upon a request submitted to the Administrator In the case of user accounts, deletion of data consists in anonymization of data that allows identifying the User. The Administrator reserves the right to suspend the execution of a request for data deletion in order to protect the legitimate interest of the Administrator (e.g. when the User has committed a violation of the Terms of Use or the data was obtained as a result of conducted correspondence). In the case of the Newsletter service, the User has the possibility to delete his/her personal data by himself/herself, using a link placed in each e-mail message sent.
  4. restrictions on the processing of personal data
    The User has the right to restrict the processing of personal data in the cases indicated in Article 18 of the RODO, including questioning the correctness of personal data, exercised upon request submitted to the Administrator
  5. portability of personal data
    The User has the right to obtain from the Administrator, personal data concerning the User in a structured, commonly used machine-readable format, executed upon request submitted to the Administrator
  6. object to the processing of personal data
    The User has the right to object to the processing of his/her personal data in the cases specified in Article 21 of the RODO, exercised upon request submitted to the Administrator
  7.  lodge a complaint
    The user has the right to lodge a complaint with the supervisory authority in charge of personal data protection.