Technology
Product and IT teams share developers between roadmap items and client work. A program shows which project moves when a release slips.
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Airtable alternative: FlexiProject compared
FlexiProject is an Airtable alternative for companies that need project management ready to use, not a base to design. The baseline, charter, risks and budget are part of every project from the start.
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FlexiProject vs Airtable
| Try for free | Airtable | |
|---|---|---|
| Gantt chart | ||
| Kanban board | ||
| Critical path | ||
| Multi-level task structure | ||
| Baseline deviation on the Gantt chart | ||
| Schedule import from MS Project | ||
| Built-in project charter with approval | ||
| Built-in approval paths | ||
| Built-in risk register | ||
| Built-in budget in costs and revenues | ||
| Portfolio simulation | ||
| Built-in project scoring | ||
| Time tracking | ||
| Mobile app | ||
| Open API | ||
| Project chat | ||
| Custom project roles | ||
| On-premises version |
An Airtable alternative built around the project
FlexiProject links the schedule, risks and budget of each project in one place. Open a test account and try it on your own projects, or book a demo.
FlexiProject key strengths
A good Airtable alternative covers five areas a project team uses every day.
Measure every delay against the approved plan.
The baseline stores approved dates, and bars on the Gantt chart show how far each task has moved. A change to the plan starts with a request and an approval.
Set the goal, scope and sponsor at the start.
Charter fields fill in from the schedule, the budget and the risk register. Once the sponsor signs it off, the version is saved in the project history.
See which risks threaten dates and costs.
Risks sit on a probability and impact matrix with scales you define. Each one has an owner and a response plan, and the portfolio tab collects them across projects.
Track the result of each project, not only spending.
Costs and revenues share one budget, so the profit of the project is always in view. Plan, actuals and forecast stand side by side on every line.
Test a portfolio decision before you make it.
Switch projects off in a simulation, and the costs, revenues and deviations of the portfolio update at once. The roadmap shows the milestones and status of every project.
key strengths
An Airtable alternative that grows with your portfolio
A base designed for ten projects needs new tables, links and automations when the portfolio reaches fifty. In FlexiProject a new project gets every module from its template. Portfolio reports include it at once, with no extra setup or new automations.
flexible configuration
One configuration for many departments
Each department works in its own work area, with its own charter template and approval path. Custom project roles decide who sees the budget and who edits risks. The administrator makes these changes in the system settings, without scripts, and each department keeps its own standard.
Industries where FlexiProject is an Airtable alternative
Engineering services
An engineering firm hands over design work in stages, each with formal acceptance. Products with acceptance criteria and owners give every stage a clear finish.
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Energy
Energy companies build grids and plants over many years within a set budget. The baseline and the budget forecast show early where the work drifts from the plan.
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Every other industry
Construction, manufacturing and public institutions also plan with FlexiProject. Find the page for your sector.
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Compare FlexiProject with other tools
Read how FlexiProject compares with other project management systems as well.
Airtable alternative: frequently asked questions
FlexiProject as an Airtable alternative
Is FlexiProject a good Airtable alternative?
Yes, FlexiProject is a good Airtable alternative when projects need a baseline, approvals and a budget without you designing the base. The FlexiProject project management software has these modules in every project.
How deep can the task structure go?
As deep as the project needs. In the Gantt chart tool phases, tasks and subtasks sit on any number of levels, and phase progress is calculated from the tasks below.
Can we build on what earlier projects taught us?
Yes. FlexiProject as an Airtable alternative stores document patterns and best practices with the products of a project template. In the knowledge base module a finished project becomes a template that keeps its risks.
Schedule and planning
Can the Airtable alternative import MS Project files?
Yes. Airtable imports CSV, Excel and Google Sheets files. FlexiProject as an Airtable alternative imports .mpp files with their baselines into its project scheduling software.
What does a project template include?
The project template module holds the schedule, budget, risks and products. Template dates count in working days from the project start.
Who approves a change to the plan?
The approval workflow software sends the request to the roles set for that project type. Approval steps can run one after another or in parallel.
Products, reports and reviews
How are deliverables accepted?
In the project products module each product has an owner, acceptance criteria and a date. It is tied to the tasks that produce it.
Can the Airtable alternative report on risks and changes?
Yes. FlexiProject as an Airtable alternative has a project reporting tool with reports on risks, products and plan changes across all projects.
How do regular project reviews work?
Each review in the project review module uses a report template in your company format. Data comes from the project, and board decisions stay attached to the review.
Strategy, scoring and programs
How are new project ideas rated?
The project scoring software rates ideas by your criteria and weights. You can repeat the score during delivery and compare the results.
Can management see goals and projects on one screen?
Yes. The strategy management module shows goals, KPIs and linked projects together on one screen for the board.
Can a delay in one project shift another?
Yes. The program management tool recalculates dates across the projects of a program, so you see the effect of a delay before you approve it.
Resources and working time
Does the Airtable alternative warn about overload?
Yes. FlexiProject as an Airtable alternative warns when an assignment goes beyond a person’s availability. The resource planning software shows the load per department and person.
How does time tracking work?
You log hours on each task in the time tracking tool and see them next to the planned time.
Can recurring work be planned too?
Yes. Recurring tasks in the operational tasks module return after each completion. They count in the same workload as projects.
Rollout, hosting and cost
Is there a chat for each project?
Yes. The team communication tool includes a project chat that is archived with the project. Each person chooses which email notifications they receive.
Can the Airtable alternative run on our own servers?
Airtable runs only as a cloud service. FlexiProject as an Airtable alternative also installs on your servers with the full scope and has an interface in 28 languages. Both appear among the FlexiProject key strengths.
Does FlexiProject charge for every user?
No. People who only work on their own tasks have a free licence. The pricing page lists the rates for the other licences.
Contact us to learn more about FlexiProject
Send us the structure of your Airtable base, and we will show the same projects in FlexiProject.
