FlexiProject is an Asana alternative for companies that run projects from idea to close. Besides tasks and boards, you get a project charter, an approved baseline, a budget with revenues and a risk register.
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| Try for free | Asana | |
|---|---|---|
| Gantt chart and Kanban board | ||
| Unlimited WBS depth | ||
| Relationships with fixed lead/lag time | ||
| Critical path | ||
| Non-working days and time off on the Gantt | ||
| Multiple baseline versions kept for comparison | ||
| Project charters with configurable templates | ||
| Approval of schedule and budget baselines | ||
| Risk register | ||
| Project products | ||
| Costs and revenues in one project budget | ||
| Budget baseline with deviation tracking | ||
| Strategic goals linked to projects | ||
| Project portfolios | ||
| Programs with cross-project dependencies | ||
| Project scoring and prioritization | ||
| Recurring project reviews | ||
| Resource and workload management | ||
| Resource workload on the Gantt chart | ||
| Email and in-app notifications | ||
| On-premises server version |
Asana handles the team's daily tasks. FlexiProject adds an approved baseline, a budget with revenues, a risk register and recurring portfolio reviews. Book a demo on your own projects.
Teams comparing FlexiProject with Asana usually ask about five modules. An unlimited WBS schedule, a project budget, a risk register, a project charter and project products.
You break a project into phases, sub-phases, work packages and tasks, with no limit on depth. In Asana the task structure stays flat. Every level in FlexiProject shows on the Gantt chart together with the critical path and resource load. Move one date and you see the effect across the whole plan straight away.
You keep costs and revenues in one budget and link its lines to schedule tasks. Next to the plan and costs incurred you see a forecast of the final cost. Every project’s totals roll up in the portfolio. In Asana a budget is a paid Timesheets and Budgets add-on. The forecast lets you see a cost overrun before it happens.
Every project keeps its own risk register, scored on a probability and impact matrix that an administrator sets up. Each risk has an owner, a response plan and a link to a schedule task. You see the risks of all projects in one portfolio tab, with no separate spreadsheet. Every risk is tracked from the moment it is raised until it closes.
You record the goal, scope, stakeholders, milestones and business case in the project charter. You configure the layout yourself, with separate templates for investment and R&D work. A sponsor approves the charter before work starts. Every approved version stays in the archive, so you always know what was agreed at the start.
Alongside tasks you record the products a project has to deliver, for example documentation, a prototype or an installation. Each product carries acceptance criteria, an owner, a due date and the tasks that deliver it. You describe excluded scope separately and pass it to the sponsor for approval. The sponsor accepts concrete products, so everyone knows what has actually been handed over.
The PMO scores new ideas in the scoring module, against its own criteria and weights. Baselines and budgets go through an approval path before they become binding. Portfolio dashboards show the schedules, budgets and risks of every project. You can generate a new project’s schedule from a description with the AI assistant, then adjust it yourself.
An administrator sets project fields and attributes, views, dashboards, approval paths and templates in the app, without a developer. You switch modules on separately for each project, so a small project can run with only a schedule and comments. When your process changes, you reconfigure the system yourself. That is why FlexiProject is an Asana alternative even for organizations that often change how they run projects.
A capital project lives or dies on approved deadlines and budget. In FlexiProject you keep the plan, costs and risk register of a construction project in one system. The site team and the office work from the same numbers.
Explore construction
In a services firm what matters is team utilization, budget and margin on each engagement. In FlexiProject you plan people's work, compare budget against actuals and see resource load across the whole portfolio.
Explore professional services
Launching a new product means lining up suppliers, tooling and tight production dates. You keep the schedule, budget and risk register of that project in FlexiProject in one place. The plant and the project team work from a shared plan.
Explore manufacturing
Energy, pharma and the public sector each run projects by their own rules. In FlexiProject you mirror those rules in templates, fields and approval paths. Browse the full list of industries we support.
Explore all industries
See how FlexiProject compares with the other project and work management platforms teams evaluate before choosing a PPM system.
Yes. FlexiProject is a good Asana alternative when you run a project from an idea, through an approved plan, to close. It works as project management software with a project charter, plan approval, a budget and a risk register. The difference shows when a deadline changes. You raise a change request with a justification, and a decision maker approves it. The history keeps who approved each version and why.
Yes. FlexiProject is a good Asana alternative because you decide the portfolio’s mix from scored ideas. Every idea goes through scoring before it becomes a project. You approve baselines and budgets through an approval path, and recurring reviews let you compare projects month by month. A simulation lets you switch a project off and see how portfolio metrics change. All of it sits in one strategic project management software.
Yes. The team works with a task list, a Gantt chart and a Kanban board in the system, views people already know from Asana. Project charters, scoring, budget versions and approval paths stay with project managers and the PMO. Every user sees their own tasks from all projects in one view. Leadership sees the same system’s full picture of a project and the portfolio.
Yes. At the start of a rollout the team can keep running everyday tasks in Asana, while schedules, budgets and risks move into FlexiProject. You discuss a risk, a budget line or a product next to that object, in the project communication module. The project chat is archived together with the project. Once a project closes, you have the plan, the decisions and the discussion about them in one place.
Both systems have a Gantt chart, four dependency types and a critical path. In FlexiProject relationships also carry lead and lag time, and the task structure has no depth limit. The plan accounts for each person’s daily availability, including time off and part-time work. Tasks show icons that flag risks, budget items and products. All of it sits in one interactive Gantt chart tool.
Task duration is counted in working days, against a calendar of working days and holidays. When you move a task, the dates of dependent tasks recalculate automatically. The critical path shows which tasks decide the end date. You import time off from Outlook, and tasks from development teams from Jira. You set up both integrations through the integration module.
Yes. You nest phases, sub-phases, work packages and tasks with no limit on depth. In Asana the task structure stays flat. In the project plan module you mirror the real breakdown of work, even in a multi-year program. Progress of phases and of the whole project is calculated automatically from subtasks. At every level you see how much work is left.
Yes. You save an approved schedule as a baseline, and you see deviations directly on the Gantt chart. Every later approved version of the plan stays saved, so you can compare any two. The budget also keeps versions and a plan versus actual comparison. You build a deviation report for the board through the project reporting module, without copying data into a spreadsheet.
Budget in Asana is a paid Timesheets and Budgets add-on. In FlexiProject a budget is a built-in project module. You keep costs and revenues in one budget and see the project’s margin. You link budget lines to tasks, and next to the plan and costs incurred you get a forecast of the final cost. Every budget change is a new version with approval. You collect team hours with the time tracking module and compare them against the plan.
Yes. A risk register is a built-in part of every project. Every risk carries a probability, an impact, an owner and a response plan, and you attach files to the risk card. You link a risk to the schedule task it affects. You see the risks of all projects in the project portfolio module, so leadership can assess exposure across the whole portfolio. That is why FlexiProject is an Asana alternative for companies that manage risk at portfolio level.
A project charter is the document every project starts from. You record its goal, scope, stakeholders, key dates and business case in it. You assemble the charter from ready components, and separate templates for R&D, investment and marketing work live in the project template module. Milestones, risks and budget data flow into the charter straight from project modules. Approved versions of the charter go into the archive.
Yes. A schedule baseline and a budget go through an approval path before they become binding. The path can have several stages, including parallel ones, and you pick a decision maker by their role on the project. Every decision records its author, date and comment. The approval path module covers the whole plan, so six months later you can check why a milestone moved.
Yes. In a portfolio you see the schedules, budgets, risks and progress of every project. Leadership uses dashboards, and the PMO uses detailed reports. One project can belong to several portfolios at once. Planning several related projects together is what the project program module is for: a shared schedule with cross-project dependencies. That is why FlexiProject is an Asana alternative with portfolios and programs in one system.
You score project ideas against criteria and weights your organization sets, for example strategic fit, return and risk. Investment and IT projects can have separate scoring models. You send a scoring survey to several reviewers and see a summary of their ratings. You re-score a project already underway. The project scoring module makes the ranking repeatable and comparable year over year.
Yes. Alongside tasks, FlexiProject records the products a project has to hand over, for example documentation, a prototype or new infrastructure. Each product carries acceptance criteria, an owner and a due date linked to the schedule. You add products to a project template together with document templates. In the project products module the sponsor sees which products were accepted and which work has not started yet.
You usually start by exporting projects from Asana to an Excel file. You import the file into FlexiProject and map columns onto task attributes. Schedules kept in MS Project load directly from .mpp files, dependencies included. You save a finished project as a template, so the next one starts with a full structure already in place. Recurring and ad hoc work moves into the operational work module.
Contributors update tasks, report progress and comment on views they already know from other tools. Contextual help with videos is built into the app, next to the screen you are working on. Project managers set up charters, approval paths and scoring at the start of rollout, together with our implementation team. You find written instructions and materials in the knowledge base in the system, without leaving the app.
No. Comments, @mentions, attachments and notifications stay with tasks. You add a comment on a risk, a budget line or a product too. Each user sets email notifications for themselves. You discuss deadlines next to the approved plan. You check people’s workload in the resource management system, so you assign tasks based on real availability.
Yes. The FlexiProject interface works in 28 languages, and each user picks their own. Teams in several countries work in one system, each in their own language. In the workspaces module every division or subsidiary keeps its own project charters, templates and approval paths. Head office sets a shared standard for the whole group.
Yes. FlexiProject runs in the cloud or on your own servers, with no loss of functionality. The cloud version stores data in the European Economic Area. Asana runs only in the vendor’s cloud. You can start in the cloud and move to your own servers when requirements change. Approval paths, the risk register and the project review module work the same way in both variants.
Yes. Audited organizations usually ask about on-premises deployment and a history of decisions. In FlexiProject every approved version of a baseline and a budget is saved, together with its author, date and comment. The full change history also shows previous field values. You run strategic goals and the projects linked to them in the strategic goals module. That is why FlexiProject is an Asana alternative for organizations that go through audits.
FlexiProject gives PMO teams portfolios, scoring, approval paths and project budgets in one system. Book a demo and see it as an Asana alternative on data close to your own projects. Invite project managers and someone from leadership.
