Teamwork alternative: FlexiProject compared

Yes. Every risk has a card with an owner, a response plan and attachments. You configure the risk matrix yourself, 3×3, 5×5 or with your own dimensions, and an administrator sets the risk categories. You link a risk to a schedule task, so a warning icon appears next to the task at risk. You see the risks of every project in the portfolio in one tab. Read more on our risk management module page.

You approve the project charter, the plan and the budget electronically, in one stage or several, including parallel stages. You name the decision maker through a role, so the path still works after a staff change. Teamwork approval covers time entries and files in proofing mode. In FlexiProject, every decision records its author, date and comment. We describe the setup on our approval workflow tool page.

Yes. A template holds the schedule, the budget, a list of typical risks and products with document patterns together. You count template deadlines in working days from the project start. You save a finished project as a new template with one click. Each project type can have its own template, so the next project starts complete. Build templates on our project template module page.

A product is its own element of the plan, next to the schedule. It carries an owner, a deadline and acceptance criteria, and you link it to the tasks that deliver it. Teamwork describes work through tasks, milestones and hours, with no separate product dimension. See product status across every project on our project reporting tool page.

Yes. A task list, a Gantt chart and a Kanban board are three views of the same schedule. A status change on the board shows up on the Gantt chart and in the phase progress right away. You configure the board columns. The project manager and the team work on the same data, with no status copied between tools. Read more on our Kanban board system page.

Yes. You plan costs and revenue in one budget, next to the actuals and a forecast to project end. You link budget lines to schedule tasks. When you move a task, the linked budget line moves with it, so cash flow matches the plan month by month. You save budget changes as new versions and approve them through the approval path. Read more on our project budget system page.

Yes. FlexiProject is a good Teamwork alternative when leadership asks about the finances and deadlines of the whole portfolio. Teamwork shows a portfolio board with projects in columns, with no financial total. In FlexiProject, you see the combined budget, deadlines and risks of every project, with deviations. In a simulation, you turn a project off and see the portfolio numbers change right away. See how our project portfolio module works.

A program is a shared schedule for several projects on one Gantt chart. You link tasks across projects with dependencies, so a date change in one project shifts dates in the others. Before a decision, you check in a what-if mode how a shift affects the whole program. One project can belong to several programs at once. Read more on our project program module page.

A strategic goal carries a baseline, a target and a current value. Goals form a tree with subgoals, and you link projects to a goal with a level of impact. Leadership sees goals, KPIs and linked projects on one screen. For leadership teams tracking strategy, FlexiProject is a Teamwork alternative with goals and KPIs. We describe the setup on our strategy management system page.

You log hours against a schedule task, in the browser or the mobile app. You see planned and actual time next to each other on every task. The project manager sees at once which tasks run over the planned effort. You reuse the same data in project and portfolio reports, with no hours copied into a spreadsheet. Read more on our time tracking tool page.

You set daily availability for each person, with an FTE share and leave, and you can import leave from Outlook. Assigning a task warns you when the assignment goes past that availability. You see workload on the project Gantt chart and across the organisation and its departments. Moving a task updates the workload picture at once, so you check options before you decide. Read more on our resource planning module page.

You run maintenance, recurring duties and small requests as operational tasks, with no project opened for them. In Teamwork, every task belongs to a task list inside a project. In FlexiProject, a recurring task reappears once it is done. A task can have several owners and disappears from the others once one of them finishes it. Read more on our operational tasks module page.

You add a comment on a task, a risk, a budget line or a product, so the conversation stays with the matter it concerns. A person tagged with @ gets a notification right away. The project chat archives with the project, and everyone sets their own email notifications. Teams on Microsoft Teams can use the integration with that chat tool. Read more on our team communication tool page.

Yes. If your data has to stay in-house, FlexiProject is a Teamwork alternative you install on your own servers. The on-premises version has no functional limits. Teamwork runs only in the vendor cloud. In the cloud version, FlexiProject data sits in the European Economic Area. Both versions keep your company instructions and document patterns in the knowledge base module.

People who only complete and edit their own assigned tasks use FlexiProject free, with no limit on the number of such accounts. Anyone working at the project level needs a standard license. The license tier sets the scope of a user’s permissions. One full administrator license is enough to start. Check the cloud and on-premises rates on our pricing page.