Work time
The Time tracking module records the time spent on project tasks and operational tasks. You see the logged time in the Time tracking module, on the project Time tracking tab, and in project reviews and portfolios.
Switching on time tracking
Switch the module on in System settings, on the Time tracking tab. Switching it off does not delete data; it only hides it in the system. The Unrecorded time tracking warning switch turns on the reminder to log time after a task is closed (see Time tracking reminder).
Logging work time
Log work time with Register time tracking in the task panel menu — from the schedule, the Gantt chart or the Tasks module (also for operational tasks) — or in the Time tracking module. In the Register time tracking window, enter:
- Time — as hours:minutes, for example 2:30; typing 230 also gives 2 hours 30 minutes,
- the Date — a day off is allowed too,
- a Comment — optional.
To correct or delete an entry, click it in the time tracking list. Deleting cannot be undone and needs confirmation in the Remove time tracking window. Adding, changing and deleting entries are recorded in the task history.
Time tracking reminder
When Unrecorded time tracking warning is on in the module settings, closing a task opens a window asking The task has no registered time tracking. Do you want to register time tracking?. The window appears when:
- you have a Standard or Full licence,
- the task has no subtasks,
- no time has been logged on the task yet.
The reminder works only in the application — it is not sent by email.
Time tracking in a project
The project Time tracking tab shows the time logged by team members on the project tasks, grouped by person, on a timeline. Above the table, change the scale (day, week, month, quarter, year), narrow the list with Filter and save the data with Export. You can also add, correct and delete entries here. The tab is available when the Time tracking functionality is switched on in the project.
User time tracking report
In the Time tracking module you see your logged time in the List or Calendar view. Above the list, choose the person (see Viewing other people’s time), the month (with the arrows next to the month name) and Group by — by project, task or date; groupings can be combined.
The list has the Date, Project, Task name, Time and Comment columns, and the Total row adds up the time. Time on operational tasks is marked Individual task. Export saves the list to an Excel file.
Viewing other people's time
Whose time you see in the Time tracking module depends on the module permission set in the user’s permissions (system modules):
- Own and subordinates — you log your own time and see the time of your subordinates, direct and indirect, based on the Line Manager field in user profiles,
- Administrator — you see the time of all users.
Choose the person whose time you want to see above the list (see Users and permissions).
Reporting work time in the mobile app
The FlexiProject mobile app lets users report work time directly from a task, just like in the web version. This is convenient for people working in the field who don’t have a computer at hand.
To log work time from the mobile app:
- Go to the Tasks tab in the app.
- Select the task on which you spent time.
- Choose Report work time.
- Enter the date, the time spent on the task, and an optional comment.
- Save the entry.
Logged entries appear in the same place as entries made from the web application and follow the same permission and configuration rules — see Enabling the work time module and Recording work time.
Time tracking in reviews and portfolios
The logged time of a project can be shown as the Time tracking column in the project list of a review and a project portfolio. Switch the column on with the column selection button above the list.
