Run grant-funded programs
Run each grant or funding stream as a structured program of projects, from award through delivery to close-out and reporting, using one repeatable process so nothing slips between the teams doing the work.
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Nonprofit project management software for foundations and NGOs
FlexiProject gives foundations and NGOs one place to plan grant-funded programs, track budgets, govern decisions and report to donors and the board, so more of your capacity goes to the mission.
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Everything a nonprofit team needs to plan and deliver funded programs
See every funded program in one view
Bring every grant-funded program and campaign into one portfolio, with status, budget and risk updated in real time. When a funder asks how their programs are tracking, leadership sees grant spend, project health and delivery status in a single view, instead of stitching together spreadsheets from each program team.
Plan delivery, milestones and report dates
Plan the full delivery of each program in one schedule: activities, milestones, reporting deadlines and dependencies. Overdue tasks are highlighted automatically, so when a field activity slips you see the knock-on effect on the next grant report date and can rebook people before a deadline is missed.
Track each grant against plan and forecast
Track each grant budget from both sides, cost and funding, with plan, actuals and a forecast to completion. The moment a program starts trending over its restricted budget you see the variance early, so you can act before an overspend becomes something you have to explain to the funder.
Donor and board reports from live data
Design donor and board reports once and reuse them with live data: spend by program, milestone progress, risks and outcomes, exportable to Excel. Quarterly funder reporting stops being a scramble of manual data pulls, because every report is always current and ready the moment your board or a grantmaker asks.
Govern funded work with stage-gate approvals
Run new programs and major changes through a clear, multi-stage approval path, a stage-gate that fits how foundations and NGOs govern funded work. Each proposal is approved consciously, with the current and proposed plan side by side, and every decision is recorded, so governance is documented rather than lost in email.
Manage recurring campaigns
Manage the constant cycle of fundraising campaigns, events and seasonal appeals with the same discipline as a major program, so recurring work does not quietly consume the capacity your mission depends on.
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For program teams
The people delivering each program work from one shared plan, so everyone can see what is blocking the next milestone and exactly where the funded work stands.
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For finance and the board
Finance and trustees get portfolio-level visibility into grant spend, forecasts and program health, with the reporting they need for funders and board meetings ready on demand.
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Try FlexiProject for free!
See how FlexiProject helps foundations and NGOs plan, fund and report on their programs. Start a 30-day free trial or talk to us about your portfolio.
the coordination problem
In nonprofits the hard part is coordinating funded work, not the mission itself
Foundations and NGOs run many small, funded projects at once, often with lean teams and volunteers spread thin. The mission is clear; keeping every campaign, grant and program aligned on one plan is what gets hard. FlexiProject gives every team a single, shared view of the work, so coordination stops depending on email and memory.
mission and impact
Connect every program to your mission and show the impact
It is easy to lose the line between day-to-day program delivery and the mission it serves. In FlexiProject you describe your strategic goals, link each program to the goals it advances and attach KPIs with a baseline, target and current value. Trustees and funders see how funded work moves the mission, not just that projects are busy.
Run your next nonprofit program in FlexiProject
See how FlexiProject helps foundations and NGOs plan, fund and report on their programs. Start a 30-day free trial or talk to us about your portfolio.
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Frequently asked questions
What is the best nonprofit project management software?
The best nonprofit project management software depends on how you work, but foundations and NGOs that run multiple funded programs usually need more than a task list: portfolio visibility, grant budgets, governance and donor reporting in one place. FlexiProject is a project portfolio management (PPM) system built for exactly that. It brings every program into one portfolio, tracks each grant budget against plan, runs approvals through configurable stage-gates and turns live data into board and funder reports, so leadership sees grant spend, program health and delivery status without pulling spreadsheets together by hand.
Is FlexiProject a grant management or fundraising tool?
FlexiProject is not a grant-writing or fundraising CRM; it is the system you use to plan and deliver the work once funding is in place. It manages the delivery side: the portfolio of grant-funded programs, their schedules, budgets, risks, approvals and reporting. Many nonprofits keep a fundraising or grant-discovery tool for finding and applying for grants, and use FlexiProject to run and report on the programs those grants pay for, aligning every program to the organization’s mission and strategic goals.
How does FlexiProject help with donor and board reporting?
Reporting in FlexiProject is designed once and then always available with live data. You can build reports on spend by program, milestone progress, risks, outcomes and portfolio health, filter them however a specific funder or the board needs, and export any of them to Excel for further analysis. Because the data comes straight from the schedules and budgets your teams already maintain, quarterly funder reports and board packs stop being a manual scramble; the numbers are current the moment someone asks for them.
Can small teams and volunteers use FlexiProject?
Yes. FlexiProject uses roles and permissions, so program teams, finance, trustees and volunteers each see the parts of the work relevant to them, with the right level of access. Tasks can have more than one owner, which reflects how nonprofit work is really shared, and everyone assigned gets notifications and a clear view of what is theirs. A companion mobile app lets people view assigned tasks, change status and add comments or attachments, so progress can be updated from an event, the field or on the move.
What languages and platforms does FlexiProject support?
The FlexiProject interface is available in 28 languages, with user documentation in 11 languages, which suits foundations and NGOs working across borders and with international partners. The system runs fully in the cloud, so there is nothing to install, and a companion mobile app lets team members view assigned tasks, change their status and add comments and attachments such as photos and documents. That keeps distributed program teams and volunteers aligned on one plan wherever they are working.
