FlexiProject gives universities and research institutions one place to plan, fund and deliver projects: research grants, EU-funded programs, campus infrastructure and administrative initiatives. Prioritize with project scoring, govern with stage-gate approvals, and keep every grant budget and reporting deadline under control.
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See research grants, EU projects, campus infrastructure and administrative initiatives in a single portfolio instead of spreadsheets scattered across faculties. Filter by department, funding source or status, so the project office and rectorate always know which projects are on track and which need attention.
Score and rank project and grant ideas against your own criteria: strategic fit, funding potential, research impact and required resources. When budgets are limited, scoring shows which initiatives deserve funding first and gives committees an objective, comparable basis for every go decision.
Turn each funding scheme into a reusable template with its own phases, budget lines, typical risks and reporting milestones, so a new NCN, NCBR or EU project starts in minutes instead of days. Every project of the same type stays comparable, which keeps portfolio reporting and audits consistent across faculties.
Build multi-year schedules for research and infrastructure projects with phases, milestones and task dependencies. When a funder reporting date or a procurement step moves, you see the knock-on effect across the whole timeline and can rebook people and shift deadlines before they clash.
Plan and track project budgets against grant and co-financing rules, with budget lines linked to schedule tasks so committed and actual spend stay visible. When a cost category runs ahead of plan, the project office catches it early, before it turns into an ineligible expense at reporting time.
Run every research grant and EU-funded project through one repeatable process, from proposal and budget to reporting and closeout, so nothing is lost between faculties and the grants office.
Explore project delivery
Manage IT rollouts, accreditation, campus construction and organizational change in the same system as research work, with clear owners, deadlines and status for every initiative.
Explore project management
Researchers and coordinators work from one shared plan, see their own tasks and deadlines, and report progress without rebuilding spreadsheets for every grant.
For project teams
The project office, bursar and rectorate get a portfolio-level view of budgets, milestones and approvals across every faculty, with the reports they need for funders and the ministry.
For the PMO
Try FlexiProject free for 30 days and see how easily you can plan and manage your projects.
A university runs dozens of projects at once: grants with strict reporting rules, EU programs, campus construction and administrative change. The work rarely fails on the science. It slips when deadlines, budgets and approvals live in separate spreadsheets and no one sees the whole picture until a funder asks.
Every schedule, budget and approval in FlexiProject feeds live reports, so the project office can produce portfolio dashboards for the rectorate and progress summaries for funders without stitching data together by hand. When the ministry or an EU body asks for status, the numbers are already there and consistent.
Try FlexiProject free for 30 days and see how easily you can plan and manage your projects.
FlexiProject supports project-driven and publicly funded organizations across research, public administration and the wider public sector.
FlexiProject is a project portfolio management (PPM) system built for universities and research institutions that run many projects at once. It combines portfolio visibility, project scoring, stage-gate approvals, grant budgeting and scheduling in one place, so research grants, EU programs and administrative initiatives are planned, funded and reported from one system instead of scattered spreadsheets. It suits project offices, faculties and management that need governance and audit-ready records.
Yes. You can plan each grant as a project with its own budget lines, milestones and reporting deadlines, and link budget items to schedule tasks so committed and actual spend stay visible. Approval paths record every budget change and phase decision, which gives you an audit trail for funders and EU bodies. Portfolio views then roll all grants up, so the grants office sees every deadline and budget in one place.
Project scoring lets committees rate every proposal against shared criteria such as strategic fit, funding potential, research impact and resource demand. Ideas are ranked on a single, comparable scale, so limited funding goes to the strongest cases and every go or no-go decision has an objective basis. Combined with stage-gate approvals, this turns funding decisions into a transparent, repeatable process.
Yes. You can define separate approval paths for different decisions and departments, so a small schedule change follows a short path while a major budget or phase decision goes to a steering committee, dean or bursar. Each decision is recorded with who approved what and when. Work areas let every faculty keep its own templates and paths while the rectorate keeps one consistent standard for reporting.
FlexiProject runs fully in the cloud, so there is nothing to install and faculties, the grants office and management all work from the same up-to-date data. The interface is available in 28 languages with user documentation in 11, which helps international research teams and cross-border programs work to one standard. A companion mobile app lets team members view assigned tasks, change status and add comments and attachments, so progress can be updated on the move.
See how universities and research institutions use FlexiProject to plan, fund and deliver their projects. Book a short demo and we will walk you through grant portfolios, scoring and approvals on your own examples.
