Running a design studio means keeping concept, permit and detailed design moving together across many projects at once, from first sketch to construction administration.
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Manage the full design schedule in one place: concept, planning permission, detailed design, tender and construction administration. Track progress and keep each project on time. When a client review runs late, you see the knock-on effect on every later phase at once and rebook the team before deadlines collide.
See how each phase and discipline depends on the next on one Gantt chart, so a slipped approval or a late consultant drawing is visible long before it derails the project. Move one date and every dependent task shifts with it, so the plan stays realistic instead of turning into a wish list.
See who is available, who is overloaded and where bench time is building up across every project in the studio. Plan capacity above the level of a single job, so you can staff each phase with the right people and spot a resourcing clash weeks before it turns into overtime or a missed deadline.
Track the fee, planned cost and actual spend of each project and across the whole studio, and catch overruns early, before they eat the margin on a commission. Budget burn per phase is there at any moment, so a conversation about scope or an extra fee with the client is backed by numbers rather than a gut feeling.
Move each project through formal gates: concept, permit, detailed design and construction documents, with the reviews, documents and client sign-offs each phase needs. A project only passes a gate once everything is approved, so nothing slips into the next stage half-finished and every decision has a clear owner and a date.
Bring all your projects into a single portfolio with status, fee, schedule and risk in real time. Prioritise the commissions that matter and steer the whole pipeline from one dashboard. Management gets one honest view across every project, so decisions about people, money and priorities rest on current data, not last month’s report.
Run every ground-up commission through one repeatable process, from concept and planning permission to detailed design and construction administration, so nothing is improvised project to project.
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Handle the steady flow of refurbishments, interior fit-outs and repeat clients with the same discipline as a flagship project, so smaller jobs still get a clear plan, a budget and a sign-off.
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Architects and project leads work from one shared schedule, see how each phase depends on the next, and know what is blocking the next client review before the deadline is at risk.
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Principals and the PMO get one view of every commission in the portfolio, with status, fee and risk in real time, and steer the whole pipeline of projects from a single place.
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See how FlexiProject helps architecture firms plan, budget and deliver design projects. Start a 30-day trial or talk to our team.
Designing a building is only one part of the job. Concept, planning permission, consultants, detailed design and client reviews each move on their own timeline, and one late approval or reworked drawing can push the whole project back by weeks. FlexiProject keeps it all on one schedule, so a slip in any phase is visible immediately, not at the next deadline.
An architecture practice can only take on so many projects at once, so the choice of which commissions and bids to pursue decides the year. FlexiProject scores every opportunity against the same criteria: fee, effort, strategic fit and risk, so principals back the projects that use the studio capacity best, instead of deciding on instinct or on whoever asked last.
Bring schedule, fee and approvals together on your own projects. Start a 30-day trial or talk to our team.
Explore how FlexiProject helps organizations with similar project management challenges achieve better results.
FlexiProject is a project portfolio management platform built for architecture and design firms that run many projects at once. Unlike generic task tools, it brings schedules, fees, resources, risk and a stage-gate approval process into one system, so every commission follows the same controlled path from concept to construction administration. Principals get a single view of status, fee and progress across all projects, while the PMO can score and prioritise new commissions before work begins.
Yes. Every project sits in one portfolio, so you can compare status, fee, schedule and progress across all commissions from a single view. Resource capacity planning works above the level of a single project, so you can see who is available, balance architects between projects, and spot conflicts before they cause delays. When one milestone slips, you see the knock-on effect across the whole portfolio and can rebook people before deadlines are missed.
Yes. You plan a fee and budget for each project and track actuals against it, both per project and across the whole studio, so overruns surface early rather than at the final invoice. Budget burn per phase sits next to the schedule, so you always know whether a commission is still profitable. Change requests are handled in a controlled way with clear owners and approvals, so scope and fee stay aligned as the design evolves.
Yes. Concept, permit, detailed design and construction document stages live directly on the project plan with clear owners, deadlines and approvals, so nothing proceeds before it is signed off. The stage-gate methodology adds formal decision points between phases: a project only passes a gate once the required drawings, documents and client sign-offs are complete. This gives principals and the PMO a full audit trail of who approved what and when.
Yes. You can try FlexiProject free for 30 days with full access to every feature, so your team can plan a real project, build a schedule and test the stage-gate workflow before you commit. Nothing needs to be installed: the platform runs fully in the cloud, the interface is available in 28 languages, and a companion mobile app lets people update tasks, statuses, comments and attachments from anywhere. When you are ready, our team helps you set up your portfolio and onboard users.
If you want to see how FlexiProject fits the way your studio runs its projects, feel free to talk to our specialists.
