20 best project management software

Project management systems work great when you are no longer in control of the projects in your company or want to have all the information about your projects in one place. Not all solutions will fit your needs perfectly, so we have prepared a list of the best project management software.

 

1. FlexiProject

FlexiProject is a comprehensive and advanced project and portfolio management software. It provides tools for project teams to plan and effectively execute a project of any scale. For the PMO, it offers tools to implement process management standards, and for the company’s management, it gives good information on ongoing projects. “The heart” of the program is an advanced yet intuitive schedule with a Gantt chart and Kanban boards. For each project, in addition to the schedule, it is possible to develop a comprehensive financial budget, risk register, product set, resources, and project plan that can be managed. The PMO can design and implement project management standards in the organization using the flexibility and configurability of FlexiProject. You can quickly build templates for recurring projects, custom project charter formats, approval paths, or reports. The automatic project reviews feature is an excellent tool to automate the process of project reporting to company management. FlexiProject excels in strategic project management by offering the ability to link projects to the company’s strategic goals and manage resources and project portfolios. FlexiProject allows you to build a knowledge base and thus systematically improve project management in your organization. The program is available in many languages, making it perfect for international capital groups. In designing the system, great emphasis was placed on its comprehensiveness, intuitiveness, flexibility, configurability, and ease of implementation.

 

2. Wrike

Wrike is a project management platform with many features. It allows you to create and configure team workspaces and unlimited folders, projects, tasks, and subtasks. Dynamic request forms automate the work entry process. The platform allows structuring work according to the team’s needs and assigning tasks based on performance and capacity. It supports cross-team collaboration, project management, driving strategic initiatives, and achieving goals. Wrike provides instant insights and real-time dashboards to facilitate data-driven decision-making. It integrates with various tools and platforms, such as Email, Zoom, Slack, and MS Teams, enabling workflow automation. Full-featured mobile apps allow access to the Wrike platform from anywhere, online and offline.

3. Planview

Planview allows prioritizing projects and linking them to the company’s strategy. The tool’s advantage is the ability to group projects into portfolios and manage them so we can implement the company’s strategy faster. It is a valuable application for online project management. In addition, it is one of the longest-developed SaaS project management software—the first version appeared on the market in 1997. Nowadays, the software enjoys unflagging popularity and is primarily focused on supporting project teams operating under agile methodologies.

4. GanttPro

The system allows us to create projects, build schedules for them, and track their work progress. A unique feature of GanttPro is access to an advanced Gantt chart with extensive configuration capabilities. It will work exceptionally well for project management offices (PMOs) that rely heavily on Gantt charts but are keen to expand the tool’s functions. Because of this apparent approach (as well as the creators’ declarations), a more apt term for GanttPro is “project planning and tracking software.

5. ClickUp

This is an exciting application for creating projects and tasks. We can show the schedule in several forms, such as task lists or Kanban boards. It has a simple and intuitive user interface, which will appeal to teams hoping to deploy the tool for project execution quickly. While ClickUp is indeed a powerhouse for task management in IT, its versatility extends beyond this domain. Its extensive customizable views and robust task-tracking capabilities are designed to enhance the functioning of various teams, instilling confidence that it can adapt to any team’s needs. Nonetheless, ClickUp itself resembles a collection of the best features of simple project management systems, where monitoring milestones is critical.

6. Workzone

An undoubted advantage of the application is the ability to create project templates, which are helpful for repetitive projects. The system has many exciting features, such as presenting the schedule on a Gantt chart, making a list of things to do, and assigning them to specific people. Workzone is a good tool for agile online project management. WorkZone is a tool heavily geared towards team scheduling and customizing the workflow to fit the chosen and developed work style. An excellent example of the latter feature is editing the permissions and accesses of different users – this will work well for teams that rely on complete transparency with the PMO or contractors.

7. GeniusProject

In addition to the most popular features, GeniusProject is one of the few project management applications on this list that allows you to manage project risks. It will provide better collaboration and insight into project and portfolio activities. It will facilitate tracking and reporting project progress and costs—a valuable system for managing capital projects. The program has been in development since 1997 and, like PlanView, is one of the oldest project management software on the market. It has won many awards, and this particular tool is used by many project teams worldwide. The application’s high emphasis on mobility is also a significant advantage, but the lack of availability of a Polish-language version may cost the team.

8. Monday

This is a popular application for managing project tasks. It offers a wide range of possibilities for task representation, including Kanban tables, Gantt charts, and tables, which we can customize according to our needs. The intuitive interface is full of colors that will make our work more pleasant. The program works well for teams needing an efficient tool for planning and managing team time—for example, during projects. While it is scalable and will work well for many teams needing a simple project management program, a full-fledged system may not work well. A considerable advantage is the low threshold for entry into using Monday – much like Trello. It is a simple and intuitive application, but its capabilities may not be sufficient in many situations.

9. Trello

The most popular task management program is a Kanban board. It is a very intuitive and easy-to-customize solution. Trello has two huge advantages, which there can be no doubt about simplicity of operation and massive expandability, thanks mainly to free and paid extensions. In the free version, this simple program works well for many teams or projects and for many people – it can be a valuable tool for organizing work. However, it’s hard to talk about this application as anything more than a simple program for managing a team that carries out projects. This application’s huge advantages remain the low entry threshold into its use, the high flexibility of the tool, and the high mobility. Nevertheless, Trello can hardly be called a “project management system.” It is simply an application that makes it easier to execute some of them (which is also extremely valuable!).

10. BlueAnt

An effective project management program for the construction industry was developed in Berlin. Extensive options allow you to manage your project portfolio and resources professionally. An exciting feature is the simulation of potential projects, showing the impact on the company’s sectors, taking into account the required skills. It is one of the few programs that offers such functionality. It certainly supports the PMO in risk analysis. In addition, BlueAnt strongly focuses on the project lifecycle to manage project progress. Among the application’s features are an extensive model for scheduling time, resources, and activities, creating project documentation and time accounting, and expanding the application’s features with add-ons.

11. Redmine

The tool allows you to run multiple projects simultaneously and create tasks. It is excellent for tracking progress and adding and maintaining documentation on a project. An additional advantage is the Gantt chart that is available in the system. Redmine is an open-source application that allows almost any customization and free use. It is a popular tool in development teams, which allows, on the one hand, the management of the work of its members and simultaneously enables other employees to report problems or new functionalities. In the area of project management itself, Redmine is a very flexible tool that allows users to monitor project progress and discuss their various stages.

12. Asana

The most popular system for agile project management is popular with development teams working with the Agile methodology. It allows you to create to-do lists and present them in various forms. The mobile app will enable you to manage tasks online from wherever you are. Like Trello, it is simple software that focuses more on features dedicated to development teams. Many development teams use this application mainly due to its low entry-level and functionality. In addition, it is a tool based on a freemium model. The essential functions are accessible, but additional capabilities, crucial for implementing larger or slightly more complex projects, require selecting one of the paid plans.

13. Bitrix24

Web-based applications are available in free and paid plans with access to a broader range of functionality. The free version offers essential functions, including creating projects and defining a schedule. Various harmonium viewing modes are available in each plan: task list, kanban board, calendar, and Gantt chart. Tasks can be assigned to other users. Higher, paid plans allow the creation of task templates and give access to a company drive. Members of the organization can communicate via built-in chat or video calls, which are available in the application. One exciting feature is the ability to leave video messages for other users.

14. Productboard

Productboard helps managers understand customers’ needs, set priorities, decide what to build next, and mobilize everyone to execute the project plan. The system works effectively in IT by prioritizing the features your customers need. It can be ideal for start-up projects at the MVP stage and scaling, including other markets. The application’s heavy emphasis on prioritization, whether placing specific tasks in the area of a particular project or roadmap, clearly indicates the very nature of working with customers. Productborad will work well in developing SaaS applications and related projects, but its features may not work well in a typical PMO.

15. MS Project

Microsoft Project allows us to create projects with any level of task nesting. The system also allows us to create a Gantt chart and add milestones. The tool will enable you to effectively implement various projects, from small projects to large initiatives. Undoubtedly, this is one of the oldest and longest-developed project management software. Despite many changes and competition, this application still accompanies many teams in implementing projects. This system’s significant advantage is integrating Microsoft 365 applications and OneCloud functionalities. A significant advantage remains the interface, which is familiar to most MS Excel users but allows much more than the well-known (and not always liked) spreadsheet program. Another advantage of MS Project is its very extensive knowledge base and high backward compatibility. Microsoft declares backward compatibility up to Project 2007, which may be necessary for some project offices.

16. Scoro

This tool allows you to manage everything from one place. Scoro also offers several integrations with other systems. The system will enable you to compare project budgets with actual results and forecast future costs. This tool’s most crucial advantage is its time and budget management combination. Scoro, as a project management program, focuses on the value of work and keeping an eye on the budget. Of course, activity deadlines, in the form of interactive Gantt charts or team time management, are available. Interestingly, Scoro also allows the creation of exciting reports that can be easily shared with the principal or project stakeholders. Simple integrations with multiple systems are also worth mentioning.

17. Basecamp

The system allows you to create boards to manage individual tasks. Scheduling is effortless in the system, and integrating with your calendar will enable you to check your plans with the rest of your team members. Basecamp is a good tool for remote work in an organization, and It presents itself as such. It is undoubtedly one of the more popular project management software for developers and distributed teams. Although it was mainly associated with the former group for many years, it is now becoming increasingly popular for project teams. In many ways, Basecamp resembles a more elaborate mix of Trello and Asana—it combines a simple interface with considerable team management capabilities. Nevertheless, this tool will prove far more suitable for teams working based on Agile methodology, not only for software development teams.

18. Jira

A popular project management program used in large organizations, it is excellent for agile IT project management and equally suitable for sprint planning and team communication on a project. It allows you to run software projects consistently, and let’s not kid ourselves: it’s a flexible tool that a Product Owner or Scrum Master can quickly adapt to the needs of a particular team. However, as with other “scrum” team management applications, Jira can work well for distributed teams that can handle small projects and marketing.

19. Nozbe

The application brilliantly combines the advantages of task management, email, and chat programs. It is easy to use and allows you to communicate quickly and effectively in a team. The mobile app will enable you to manage tasks effectively online. It may resemble a mix of Slack and Trello (the former can be easily integrated with Nobze). However, its features alone will work best for projects focused on customer connectivity. That makes Nobze a bit like Productboard in its philosophy, so it will work better for teams focused on the continuous development of some product rather than typical project execution.

20. Workfront

A secure project management tool that has reporting capabilities. We can use the resource function and assign work to individual users—a proven project management program for the company. Like MS Project, this system is in the portfolio of a more prominent software vendor—Workfront—which has been owned by Adobe since 2020. This project management application focuses on working in distributed teams. The tools provided by this application are diverse. However, they position Adobe Workfront as a tool dedicated to professional project delivery offices rather than teams that sometimes work on projects. Gantt charts or the ability to analyze and evaluate ongoing projects make this project management program work well for larger teams and projects.

Tailor-made project management software

As you can see, many programs are available to manage organizational projects. Choosing the right tool depends on the company’s needs and the number and complexity of projects. Before making a choice, it is worth testing the indicated software to see if the chosen application meets all the PMO, project manager, or company management expectations.