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Table of contents

Project management, Tools

When does a project management software become essential?

Undertaking strategic company actions, such as launching a new product or opening a new branch, requires careful preparation. Today, work on any project can be supported by systems designed to improve work efficiency and assist the team at every stage of the process. These systems facilitate tasks such as planning, creating project schedules, prioritizing tasks, and assigning them to specific employees. In what situations can using modern project management software be particularly helpful?

When does a project management system become essential?

You oversee various projects

The project management software available on the market can be tailored to support the fundamental tasks of those responsible for team management. Some systems are specifically designed to manage particular areas of projects—for instance, they might have features that simplify new product launches or help monitor investment projects.

When selecting a system for your company, it’s important to consider the current needs of the organization or choose applications that are as versatile as possible. These can be used at every stage of a project and configured according to the specific nature of the undertaking.

If multiple managers oversee projects, it’s a good idea to invest in software that utilizes the company’s internal network (Intranet). This allows each manager to monitor the team’s progress from any location within the company.

You want to standardize practices across the organization

Purchasing a single project management software can address issues related to information chaos. This chaos is likely to occur when an organization handles multiple projects of various types, managed by different supervisors. Each manager may independently use market-available tools to streamline their work. In such situations, communication within the team can become problematic—team members involved in the project may not have access to a central database of current tasks, making it difficult to track progress, which can lead to decreased efficiency.

Acquiring a project management tool that serves as a common tool for all employees should resolve these issues. However, it is essential to choose software that allows for assigning different levels of access to various users, enabling them to view, edit tasks, assign tasks, create new projects, etc.

You need to reduce costs

Implementing a unified project management tool with the appropriate architecture and features can also serve as a tool for enhancing the skills and competencies of the team involved in project execution. Software with an intuitive interface allows employees to use tools they may not have previously encountered.

In many cases, a modern management system may be a good alternative to expensive training—project executors and administrators will use features that enhance work efficiency and allow for risk management in practice without the need for theoretical preparation. However, it is important to select a tool with a simple architecture, based on solutions familiar to employees from other applications (e.g., office software), to make it easier for them to use the new system from the start. This approach will pay off over time—project managers and all executors will find it easier to adapt when the company decides to purchase more advanced software offering more complex functionalities.

Using a project management program in the company significantly streamlines the work involved in implementing projects. It serves as a reliable source of information about progress and clearly identifies those responsible for completing specific tasks. Project managers also receive a package of best practices and all the tools needed to perform their daily duties.

See more

Process map: how to map business processes effectively? A practical guide

Process map: how to map business processes effectively? A practical guide

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What is the PRINCE2 project management method?

What is the PRINCE2 project management method?

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Project Management: What Is It and How Does It Work in Practice? A complete guide.

Project Management: What Is It and How Does It Work in Practice? A complete guide.

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The most flexible Gantt Chart software for project management

The most flexible Gantt Chart software for project management

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Effective resource management in projects: A practical guide

Effective resource management in projects: A practical guide

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How can the PMO report project statuses to the company’s management more effectively?

How can the PMO report project statuses to the company’s management more effectively?

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10 compelling reasons to invest in professional project management tool

10 compelling reasons to invest in professional project management tool

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How to improve project management in a medium-sized company?

How to improve project management in a medium-sized company?

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How many IT tools are used daily by Project Managers and project teams?

How many IT tools are used daily by Project Managers and project teams?

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How to cearly report project status?

How to cearly report project status?

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Timeliness – the key to efficiency in project management

Timeliness – the key to efficiency in project management

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Project Closure Card: What is it and what benefits does it bring?

Project Closure Card: What is it and what benefits does it bring?

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Parkinson’s Law: it’s impact on projects and how to avoid it

Parkinson’s Law: it’s impact on projects and how to avoid it

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Project Management Glossary: Key Terms

Project Management Glossary: Key Terms

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Project resource management – a key foundation for project success in the company

Project resource management – a key foundation for project success in the company

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Project Charter Template: Why this document is so crucial to the success of your project?

Project Charter Template: Why this document is so crucial to the success of your project?

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Agile Manifesto: Key values and principles of the Manifesto

Agile Manifesto: Key values and principles of the Manifesto

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What is Management by Objectives (MBO)

What is Management by Objectives (MBO)

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Micromanagement: What it is and how it negatively affects the team

Micromanagement: What it is and how it negatively affects the team

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What is a project initiative charter, and how can project ideas in an organization be effectively collected?

What is a project initiative charter, and how can project ideas in an organization be effectively collected?

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Scrum vs. Agile — What are the differences?

Scrum vs. Agile — What are the differences?

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KPI Indicators: How to define and monitor key success metrics

KPI Indicators: How to define and monitor key success metrics

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The Stage-Gate Methodology: Phases and gates in project management

The Stage-Gate Methodology: Phases and gates in project management

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Green Project Management: What is sustainable project management?

Green Project Management: What is sustainable project management?

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Managing projects in a manufacturing company using FlexiProject

Managing projects in a manufacturing company using FlexiProject

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What is a turquoise company?

What is a turquoise company?

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Why does project portfolio management make sense and bring tangible benefits?

Why does project portfolio management make sense and bring tangible benefits?

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Development of the Project Management Office (PMO)

Development of the Project Management Office (PMO)

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7 characteristics of a modern Project Management Office

7 characteristics of a modern Project Management Office

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What is Agile? Understanding the Basics

What is Agile? Understanding the Basics

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Minimum Viable Product (MVP): The key to quick start and success

Minimum Viable Product (MVP): The key to quick start and success

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Kanban: How to effectively manage workflow

Kanban: How to effectively manage workflow

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Top 5 project management books to read

Top 5 project management books to read

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How do you define project objectives, and how do you plan the project?

How do you define project objectives, and how do you plan the project?

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What is Kaizen? Concept, Method, and Philosophy

What is Kaizen? Concept, Method, and Philosophy

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What is the Waterfall methodology and how does it work?

What is the Waterfall methodology and how does it work?

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Scrum Methodology: Introduction to Agile Project Management

Scrum Methodology: Introduction to Agile Project Management

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Principles of effective project management

Principles of effective project management

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Milestones in project management

Milestones in project management

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5 Best Project Management Application

5 Best Project Management Application

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Developing a project plan – project schedule

Developing a project plan – project schedule

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Effective Gantt Chart in project management

Effective Gantt Chart in project management

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What is the difference between a portfolio and a project program?

What is the difference between a portfolio and a project program?

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What is a project portfolio and how do you manage it?

What is a project portfolio and how do you manage it?

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How to practically evaluate project ideas?

How to practically evaluate project ideas?

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How to use AI in project management?

How to use AI in project management?

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Types of task dependencies on a Gantt Chart with examples

Types of task dependencies on a Gantt Chart with examples

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What does the automation of project reviews provide?

What does the automation of project reviews provide?

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20 Best Project Management Software

20 Best Project Management Software

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5 alternatives to the MS Project

5 alternatives to the MS Project

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How to create a Project Management Office in an organization?

How to create a Project Management Office in an organization?

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How to create a project schedule? Learn with a practical example!

How to create a project schedule? Learn with a practical example!

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What is a Gantt Chart, and how to create one? [EXAMPLE]

What is a Gantt Chart, and how to create one? [EXAMPLE]

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How to create a project schedule with milestones?

How to create a project schedule with milestones?

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What is a Project Charter and how to prepare it? [EXAMPLE]

What is a Project Charter and how to prepare it? [EXAMPLE]

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How do you make a good project plan?

How do you make a good project plan?

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Integrated tool for complex projects, quick wins, and daily tasks

Integrated tool for complex projects, quick wins, and daily tasks

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When does Excel stop being a good project management tool?

When does Excel stop being a good project management tool?

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The role and tasks of the Project Management Office (PMO) in an organization

The role and tasks of the Project Management Office (PMO) in an organization

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Hybrid project management: what is it and how to use it in practice?

Hybrid project management: what is it and how to use it in practice?

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4 main phases of project implementation

4 main phases of project implementation

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5 benefits of project management application

5 benefits of project management application

Go to article
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