5 Best Project Management Software

Project Management Offices (PMOs) are being established in an increasing number of organizations and companies. Such a unit is usually based in organizations when they implement many complex projects simultaneously and become increasingly important for achieving the organization’s business goals. In the remainder of this article, we will present the top 5 software programs for a project management office that can significantly improve the PMO’s work, improve team coordination, and contribute to more effectively achieving set goals. With the right software, Project Management Offices can better monitor work progress, manage resources, and minimize project risks.

1. FlexiProject

FlexiProject is a comprehensive project and portfolio management tool. The application combines useful functionalities for the project manager, project team members, PMO, and the company’s management. FlexiProject allows you to manage projects on an operational and strategic level,. Functionalities are particularly useful for PMOs include building project templates (along with a knowledge base of project document templates, best practices, a database of potential risks and cost items), a flexible report generation module, automatic project reports that allow reporting status reports to steering committees, company management, project budget management and advanced resource management. In this system there is a scoring module to objectively select the best project ideas, a module to link strategic goals to projects and KPIs, and there is the ability to build arbitrary approval paths. Managing project portfolios and creating what-if analyses makes this software very useful for PMOs. The attractive licensing model works well for many organizations.

2. Genius Project

Genius Project is one of the oldest project and portfolio management systems still under development. The tool allows us to create project tasks and track them on a Gantt chart, among other things. A great asset of the tool is the project budgeting functionality. As a rare system, it also can create and assign risks and problems to projects. GeniusProject also has extensive reporting capabilities, thanks to which we can show the situation on projects easily and pleasantly. Numerous integrations are also available, thanks to which we can download or send information to other systems. Due to its extensive capabilities, the application will be perfect for Project Management Office.

3. PlanView

4. Blue Ant

Blue Ant is a comprehensive project and portfolio management program. It offers a lot of possibilities for a system configuration, which may be very extensive and thus not entirely intuitive. The system has a module for schedule, budget, project risks, resource management, and project portfolio management. It, therefore, offers a comprehensive set of tools to manage projects and project portfolios in companies. The system can be used by project teams, project managers, project management office staff, and company executives. The ability to report on how projects are progressing in the company is a very beneficial feature from the point of view of the project management office and company management.

5. Smartsheet

Smartsheet is a powerful project and portfolio management program. The tool features a wide set of views showing workflows, including Gantt and Kanban boards. The tool is also distinguished by its flexibility, so you can adapt it to your needs. A big plus is the available project budgeting and resource-tracking functionality. These two features are often missing from many project management systems. Smartsheet also provides extensive reporting capabilities so that we can quickly get an idea of the company’s project situation. Project portfolios are also available in the tool, which will help us see the situation on projects without going into details.

Why choose a Project Management Office tool?

The creation of a PMO is most often a response to a specific need: for example, when a company begins to implement a dozen or more extensive projects during the year and begins to notice problems related to the efficiency of their implementation, such as delays or lack of resources. Some projects have a detailed plan defined, and some don’t; some also have a precise scope and clearly defined business objectives, and others define this in a rather terse way; some Project Managers hold Kick-Off meetings, and others move “off the bat,” etc…. As a result, an increasing number of projects are delivering unsatisfactory results, and many of them are significantly exceeding the deadline. It then becomes apparent that the company recognizes the need to implement a tool that will standardize project management, automate repetitive processes, control resources, and simultaneously be a source of progress reporting to the Board of Directors.

What should you consider when choosing such a tool, given the many solutions available on the market?

It’s essential to focus on functionalities that meet your needs and consider whether the system is intuitive, scalable, and capable of growing with your organization. Additionally, check if it can integrate with other tools used in your company. We hope this ranking of proven PMO support solutions will help you choose the right system.